Processing Short-Term Employee (Accounts Payable Specialist)

Position Summary
A Processing Short-Term Employee (Accounts Payable Specialist) works to ensure proper and timely processing of vendor payments and mileage reimbursements for Self-Directed Services, ensuring accuracy and timeliness as outlined in the FMSC contract. A Processing Short-Term Employee is versatile at managing and meeting multiple demands and successfully meeting processing deadlines.

Position Responsibilities
Essential Functions

• Receive, review, and process invoices and mileage reimbursements for payment according to internal and contract requirements
• Conduct preliminary audits on invoices to ensure requirements are met
• Communicate with internal stakeholders regarding issues with invoices as needed
• Provide guidance to participant employers related to program and internal requirements
• Conduct peer reviews of invoice entries to confirm accuracy
• Assist with special projects as needed, including audits and time-limited information requests

Other Functions

• Maintain an understanding of program processes, requirements, and deliverables
• Other duties as assigned

Education & Experience Requirements

• High School Diploma or GED required; BS in business or accounting preferred.
• Minimum 1 year of experience in Accounts Payable
• Strong attention to detail is required
• Strong oral and written communication
• Ability to interact effectively and professionally
• Ability to work independently, determine priorities, and implement necessary actions to meet processing deadlines
• Professional and responsive in communication, conduct, and interaction with co-workers; works well as part of a team.
• Demonstrated ability to analyze and draw actionable insights
• Ability to work collaboratively among diverse personalities and employee populations
• Ability to work well and adapt under pressure in an ever-changing environment
• Proficiency in MS Word, Excel, Outlook, Adobe Acrobat, and other software required. Experience with Bill.com is a plus

Physical & Mental Requirements
Physical Demands
While performing the duties of this job, employees are regularly required to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel, or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds.

Mental Demands
While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information, and documents; analyze and solve non-routine and complex problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with the community stakeholders including participants, participant employers, third parties and government entities, the public and others encountered in the course of work.

Work Environment
This position operates in a professional office environment. Regular use of office equipment, such as but not limited to, VoIP, printer, scanner, and computer.

Work Schedule
This position is a temporary, full-time role. Typical work schedule is Monday through Friday, 8am-4:30pm. This position is not eligible for remote work.