Preliminary Surgery Residency Program Operations Specialist

Job Description

The Department of Surgery has an outstanding opportunity for a Preliminary Surgery Program Operations Specialist to join their team.

About this Opportunity

Reporting to the Manager of the General Surgery Residency Program, the Preliminary Surgery Program Operations Specialist is responsible for providing programmatic and operational support for the Preliminary Surgery Residency Program within the Department of Surgery, Division of Education.

As the primary administrator of the Preliminary Surgery Residency Program, the POS-PP manages all aspects of the preliminary surgery program operations, including recruitment, accreditation compliance, trainee support, individualized training planning, and career placement activities. The position also oversees the Certificate Program for International Medical Graduates (IMGs).

This position is based on-site in the Health Sciences Building and reports to the Manager of the General Surgery Residency Program, with a matrixed relationship to the Assistant Director of the General Surgery Residency Program.

Key Responsibilities

• Preliminary Surgery Residency and IMG Program Management (50%)
  • Manage all operational and administrative aspects of the Preliminary Surgery Residency Program and Certificate Program for International Medical Graduates (IMGs).
  • Coordinate resident recruitment, selection, onboarding, and transition activities in partnership with program leadership.
  • Develop and manage individualized resident training schedules and ensure compliance with specialty-specific educational requirements.
  • Support resident career planning and placement into subsequent training programs.
  • Maintain resident records, evaluations, accreditation documentation, and required reporting.
• Resident Appointments, Onboarding, and Compliance (30%)
  • Manage resident appointments, credentialing, onboarding, and orientation processes.
  • Coordinate compliance with institutional, accreditation, and program-specific training requirements.
  • Organize and administer onboarding activities, including Intern Boot Camp and resident readiness assessments.
  • Oversee annual resident appointment maintenance and compliance requirements, including licensure, certifications, educational modules, and EHR access.
• Overall General Surgery Program Operations and Site Support (20%)
  • Partner with the General Surgery Program Manager to support resident operations at UWMC-Montlake and Northwest Hospital.
  • Assist with site-specific scheduling, non-clinical leave requests, and other operational processes.
  • Collaborate with faculty, chief residents, hospital partners, and program leadership to support resident education and training activities.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

• BA/BS in Business, Health Sciences, Education, English, Psychology, Communications or similar.
• 2 years’ experience in programmatic operations in educational areas and/or an academic healthcare setting of substantial size and complexity.

Additional Requirements

• Ability to set priorities and work independently within a strong team environment.
• Effectively initiate and execute on projects and activities in a highly regulated and multi-layered system.
• Proficient in Microsoft Office Suite of Products; comfort with learning and becoming proficient in new technologies.
• Excellent written and verbal skills.
• Become member of ARAS and join national APDS listserv to ensure collaboration with national colleagues on important issues

Preferred Qualifications

• 2-3 years working in academic medical programs
• 1 year or more working in a residency education program

Working Conditions

• Shared on-site workspace.
• Work on some evening and weekends during recruitment (October – January) and on-boarding (March – June).
• May telework 2-3 days remotely, unless situation demands on-site work in a particular week.
• Position requires Professional Development Activities, including:
• Attend UW GME educational meetings (e.g., GME 101/ 102, Program Administrator meetings, monthly brown bags, and Program Director Development Series (PDDS) sessions).
• Attend APDS/ARAS national meetings to ensure current knowledge of ACGME policies and procedures

About the Team

The Department of Surgery is a large department within the School of Medicine, with surgeons practicing at all our locations and in eight surgical subspecialties. The UW Department of Surgery is guided by our mission of providing compassionate and high-quality patient care, training future generations of surgical leaders, and conducting research in a collegial environment that embraces diversity and promotes inclusiveness. 

Compensation, Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Shift:

Temporary or Regular?

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or

dso@uw.edu

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.