$65,000–$115,000 Per Year
Administrative Skills, Adobe Acrobat, Analysis Skills, Attorney, Billing, Calendar Management, Catering Services, Check Processing, Communication Skills, Compensation and Benefits, Contact Management, Detail Oriented, Documentation, Fellowship, Identify Issues, Interpersonal Skills, Microsoft Outlook, Organizational Skills, Plan Meetings, Printing, Problem Solving Skills, Proofreading, Reconciliation, Research Skills, Spreadsheets, Telephone Skills, Time Management Software, Travel Planning, Vendor/Supplier Selection
Practice Assistant | Selendy Gay PLLC
[ Practice Assistant ]
Practice Assistants provide administrative support to associates and partners.
Responsibilities:
- Act as the administrative point of contact between the attorneys and internal/external clients
- Answer and respond to incoming calls on behalf of assigned attorneys
- Develop a strong understanding of assigned attorneys' habits, preferences, practice, clients, and workflow
- Prepare, edit, and format correspondence, presentations, spreadsheets, memos, and other documents
- Prepare labels for packages and coordinate courier/messenger deliveries; track complex shipments to ensure they have reached their intended destinations
- Arrange complex travel arrangements/accommodations as required and create detailed travel itineraries for assigned attorneys
- Order catering for meetings as necessary
- Process and track vendor/client invoices in the Firm's check request system and resolve any billing issues
- Reconcile attorney Amex accounts on a weekly basis
- Submit attorney expenses for reimbursement
- Proofread and enter time entries in the timekeeping system for assigned attorneys
- Proofread and edit client bills monthly and assist in resolving billing issues
- Prepare new vendor agreement forms and assemble required documentation
- Maintain attorneys' calendars by arranging and/or adjusting meetings, and providing reminders as necessary
- Manage business contacts and development activities through Intapp
- Perform other administrative duties such as printing, copying, scanning, and filing documents
- Pull news articles, convert to PDF, and circulate as needed
- Assist with planning and executing internal and external events
- Assist with special projects across various departments
- Notarize necessary documents as needed
- Provide backup support for other Assistants
Requirements:
- Bachelor's degree preferred and one year of experience in an administration role
- Proficient in Microsoft Outlook suite
- Excellent analytical, troubleshooting, organizational, and planning skills; strong attention to detail
- Ability to demonstrate effective interpersonal and communication skills, both verbally and in writing
- Ability to work well independently, as well as effectively within a team
- Ability to communicate clearly and concisely, both verbally and in writing
- Strong research and analytical skills
- Willingness to enthusiastically complete both high-level and low-level tasks
This is a non-exempt position and the annual salary range for this role is $65,000-$115,000, commensurate with experience. This salary range reflects the estimated base salary. Total cash compensation will be higher when factoring in gap pay, overtime, year-end bonus and benefits.
If you are interested in applying for this position, please complete an application here.
Selendy Gay PLLC is an Equal Opportunity Employer
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1290 Avenue of the Americas
New York, NY 10104
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