Access Control, Administrative Management, Analysis Skills, Auditing, Budgeting, Building Systems, Construction, Cost Estimates, Customer Support/Service, Emergency Response, Environmental Health, Expense Tracking, Facilities Management, Facilities Planning, Facilities and Maintenance, Hazardous Materials/Substances, Leading Edge Technology, Maintenance Services, Mechanical, Electrical and Plumbing (MEP), Needs Assessment, Occupancy Planning, Onboarding, Operational Audit, Operational Strategy, Parking Structures, Preventative Maintenance, Problem Solving Skills, Professional Services, Project Estimates, Project/Program Coordination, Property Maintenance, Purchasing/Procurement, Record Keeping, Regulatory Requirements, Remodeling, Research & Development (R&D), Safety Process, Safety/Work Safety, Schedule Development, Security Equipment, Statistical Reports, Surveillance, Time Management
Description
The City of San Mateo Police Department is looking for a
Police Support Services Analyst (Facility Coordinator)
Why Join Our Department?
The San Mateo Police Department is seeking a candidate to join our diverse and outstanding group of people dedicated to providing exceptional public service. The Police Department is committed to improving the quality of life and solving problems while protecting our community through professionalism, integrity, and excellence. We strive to be the model police agency that others will emulate and a leader in the county and in our profession, adopting creative and innovative strategies to prevent crime and support those most in need. We will continue to do this through using cutting-edge technology, finding creative solutions to problems, respecting individual rights, and conducting fair and non-biased policing.
The Position
This position serves as the Police Department's key coordinator for facility and building support services. The Police Support Services Analyst plans, coordinates, and administers projects and operations related to facility maintenance and improvements, including building systems, parking, equipment, security access, surveillance, and related infrastructure.
The role is both operational and analytical. It includes monitoring day-to-day facility conditions, coordinating repairs and preventative maintenance, assessing needs, developing project scopes and schedules, preparing cost estimates, supporting procurement and contracts, and helping ensure work complies with applicable policies, permits, and regulatory requirements.
This position also works closely with City staff, consultants, contractors, and vendors. The Analyst serves as a key liaison on maintenance and improvement projects, facility moves, inspections, badging and access control, and environmental health and safety matters, while maintaining records, tracking expenditures, and supporting efficient, safe, and effective department operations.
Depending upon assignment, duties may include, but are not limited to, the following:
- Coordinating Police Department facility maintenance and improvement projects involving building, parking, equipment, and related systems.
- Monitoring the operational status of facility security, surveillance, electrical, mechanical, plumbing, and related systems, and coordinating responses to emergency and non-emergency maintenance issues.
- Planning and conducting surveys and assessments to identify maintenance and project needs, and helping ensure preventative maintenance is scheduled and completed in a timely manner.
- Researching and developing recommendations for facility repairs, remodeling, construction, or other improvements that enhance departmental operations and effectiveness.
- Preparing project-related materials such as scopes of work, budgets, procurement documents, schedules, drawings, diagrams, specifications, and cost estimates.
- Serving as the Department liaison with City project staff, consultants, contractors, and vendors, and coordinating professional services agreements, purchasing, payments, and inspections.
- Planning and coordinating facility moves within and between buildings, including temporary re-housing, final occupancy planning, and coordination of phone, computer, and other equipment moves with appropriate staff.
- Administering and auditing building maintenance systems, access control systems, employee badging, locks, access codes, and video surveillance-related systems and equipment.
- Developing and implementing environmental health and safety procedures related to applicable City, Department, and State requirements, including CalOSHA and hazardous materials storage requirements.
- Preparing narrative and statistical reports, maintaining accurate records, monitoring expenditures, and purchasing authorized supplies, materials, and equipment.
- May oversee and coordinate Department programs as assigned; may assign, monitor, train, and direct the work of lower-level part-time, temporary, intern, and/or student employees and volunteers performing routine administrative work; may coordinate or assist with assigned employee/volunteer recruitment, selection, onboarding, and backgrounding.
- May be required to respond to emergency situations after normal working hours and be available to serve on emergency call out status for building emergencies.
Supervision
The Police Support Services Analyst receives directions from higher-level departmental or administrative management personnel. May exercise supervision of Student Assistants, Student Interns, ICA Work Study Students, and all outside contractors working within the building, including day and night porters.
For a complete list of duties, reference our job specifications at https://www.cityofsanmateo.org/132/Human-Resources