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Personal Assistant to the CEO

Frontline Source Group

xx, FL

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JOB DETAILS
SKILLS
Conference Management, Detail Oriented, Entrepreneurship, Establish Priorities, Executive Assistant Skills , High Net Worth, Leadership, Logistics, Microsoft Outlook, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Short Messaging Service (SMS), Team Player, Time Management, Vendor/Supplier Management, Vendor/Supplier Planning, Writing Skills
LOCATION
xx, FL
POSTED
18 days ago
Frontline Source Group is partnering with a high-growth, globally recognized organization to identify an exceptional Personal Assistant to the CEO. This is a unique opportunity to support a highly active, high-performing executive within a fast-paced, entrepreneurial environment.
This role is best suited for a candidate who thrives in high-intensity, high-responsibility environments and is motivated by being a true right hand to a dynamic leader. Company is based in New York City. Opportunity for remote candidates in New York or Florida.

About the Personal Assistant Role
This is not a traditional administrative role. You will operate as part of a collaborative executive support team, providing seamless, high-touch support across both professional and personal priorities.
The ideal candidate is highly organized, responsive, detail-oriented, and comfortable operating in a fluid, always-moving environment.

Personal Assistant Key Responsibilities
Manage complex, ever-changing calendars across multiple time zones
Coordinate meetings, ensuring all logistics, materials, and participants are aligned
Prepare briefing materials, itineraries, and executive communications
Track and manage follow-ups to ensure nothing falls through the cracks
Assist with conference coordination, registrations, and executive materials (bios, headshots, etc.)
Support scheduling and logistics tied to events, meetings, and external engagements
Ensure timely communication with internal and external stakeholders
Coordinate household operations, including vendor management and scheduling
Assist with personal requests, errands, and day-to-day logistics
Partner with family and household staff to ensure seamless coordination
Work closely with other executive support team members to divide and execute responsibilities
Participate in daily check-ins and ongoing communication to manage priorities
Take ownership of assigned tasks while maintaining visibility across team workflows

What Success Looks Like
The executive’s time is optimized and protected
Calendars are accurate, proactive, and conflict-free
Communication is timely, clear, and consistent
Details—both large and small—are executed flawlessly
The executive and team feel fully supported at all times

Personal Assistant Candidate Profile
Required Experience
5+ years supporting a senior executive, founder, or high-net-worth individual
Experience in a fast-paced, high-demand environment
Proven ability to manage both business and personal responsibilities
Core Competencies
Exceptional organizational and time management skills
Strong written and verbal communication including text messaging
High attention to detail and accuracy
Ability to multitask and prioritize effectively under pressure
Tech-savvy, with proficiency in Outlook and mobile-based workflows

Work Style & Expectations
Highly responsive and proactive in communication
Comfortable managing multiple priorities simultaneously
Able to adapt quickly to changing schedules and needs
Willingness to support both strategic and day-to-day tasks
Operates with discretion, professionalism, and sound judgment
This role requires a high level of commitment and flexibility. While the environment is demanding, it offers the opportunity to work closely with a highly accomplished executive and be part of a collaborative, high-performing team.

Compensation & Benefits
Competitive base salary
Performance-based bonus
Comprehensive benefits package

Why This Opportunity
Direct exposure to senior leadership within a high-growth organization
Opportunity to be a key contributor in a fast-moving environment
Collaborative team culture with strong support structure
Competitive compensation and long-term incentives
 
If you’re someone who thrives in a fast-paced environment, enjoys being indispensable, and takes pride in executing at a high level, we’d love to connect.

About the Company

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Frontline Source Group