Job Summary
We are seeking a Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once.
Responsibilities
Executive Support
Manage and maintain calendars, appointments, and meetings
Coordinate travel arrangements, flights, hotels, and itineraries
Track deadlines, projects, and follow-up items
Organize emails and prioritize communications
Assist with document preparation and organization
Schedule business meetings and conference calls
Help coordinate special events, trainings, and business functions
Personal Assistance
Manage personal appointments (medical, beauty, wellness, etc.)
Coordinate family schedules and activities
Run errands as needed
Arrange reservations and travel plans
Assist with gift purchasing and special occasions
Keep household calendars organized
Household Management
Grocery shopping and inventory management
Organize pantry, refrigerator, closets, and storage areas
Coordinate home maintenance and vendor appointments
Ensure household supplies remain stocked
Assist with household projects and organization
Coordinate vehicle maintenance and other personal errands
Ideal Candidate
Extremely organized and detail-oriented
Professional, discreet, and trustworthy
Excellent communication skills
Strong problem-solving abilities
Self-starter who requires minimal supervision
Technology savvy
Reliable transportation
Ability to manage multiple priorities simultaneously
Flexible schedule when needed
Able to maintain strict confidentiality regarding business, financial, employee, and family matters
Preferred Qualifications
Executive Assistant, Operations Manager, or Household Manager experience
Experience supporting executives, business owners, or CEOs
Strong Microsoft Office and Google Workspace skills
Project management experience
Event planning experience a plus
Confidentiality & Employment Requirements
Due to the nature of this role, the selected candidate will have access to confidential business, financial, operational, employee, and personal information.
As a condition of employment, the successful candidate will be required to:
Sign a Confidentiality and Non-Disclosure Agreement (NDA)
Sign a Non-Compete Agreement
Maintain strict confidentiality during and after employment
Successfully complete a background check
Possess a valid driver's license and maintain a clean driving record
What Success Looks Like
You are the person who helps keep my life running smoothly. You anticipate needs, solve problems before they become emergencies, and create systems that allow me to focus on leading my business, serving my team, growing my businesses, and spending time with my family.
To Apply
Please submit:
Resume
Brief introduction about yourself
Previous experience supporting executives or managing households
Three professional references
Salary request
This is more than an assistant position. I am looking for a trusted partner who can help manage the moving pieces of a growing business and busy household while maintaining the highest level of professionalism, confidentiality, and integrity.