| Location | San Antonio, TX |
Our client, an established home healthcare and payroll services organization in San Antonio, is seeking a hands on Payroll Tax Manager to lead payroll tax processing, compliance, reconciliation, and reporting.
This position is well suited for an experienced payroll tax professional who enjoys working directly with payroll data, resolving complex tax issues, improving processes, and guiding a team. Candidates do not need to come from the home healthcare industry, but they must have meaningful experience processing and reconciling payroll taxes internally.
Oversee federal, state, and local payroll tax processing and compliance
Manage payroll tax responsibilities associated with IRS Section 3504 and state unemployment requirements
Ensure payroll tax liabilities, deposits, and filings are accurate, balanced, and submitted on time
Oversee the preparation and filing of Forms 941, Schedule B, Schedule R, 940, 940 Schedule R, state unemployment reports, and W 2s
Reconcile payroll tax withholding records, federal tax deposits, Social Security, Medicare, and unemployment tax activity
Maintain consolidated payroll and tax data used for quarterly and annual reconciliations across multiple companies or entities
Research and resolve payroll tax notices, discrepancies, and compliance issues
Communicate with federal and state tax agencies when necessary
Monitor payroll processes and implement controls, procedures, and process improvements
Support the preparation and maintenance of payroll, accounting, financial, and statistical records
Stay current on changes to federal and state payroll tax regulations
Train and support payroll team members on regulatory changes, payroll processes, and system updates
Complete continuing education related to payroll and payroll tax processing
At least three years of progressive payroll or payroll tax experience
Direct experience processing, balancing, reconciling, and filing payroll taxes
Working knowledge of federal and state payroll tax laws, tax deposits, quarterly filings, and W 2 reporting
Experience working with Forms 941 and 940, including the related schedules
Hands on payroll processing experience within an internal payroll department
Experience working with payroll data files, including Excel, CSV, and TXT formats
Experience leading people, processes, projects, or payroll functions
Ability to identify discrepancies, research issues, and work through complex payroll tax problems
A college degree is preferred but is not required when the candidate has strong payroll tax experience
A Certified Payroll Professional designation is preferred but is not required
Candidates do not need to currently hold the title of Payroll Tax Manager
The client will consider a Payroll Tax Lead, Payroll Supervisor, Senior Payroll Tax Analyst, or experienced payroll professional who has already been functioning as a team or process leader
Experience supporting payroll for multiple companies, entities, or states
Experience with IRS Section 3504 payroll arrangements
Experience improving payroll controls, workflows, or reporting processes
Previous home healthcare experience is not required
Formal people management experience may be flexible for someone who has trained employees, reviewed work, led payroll processes, or served as the internal payroll tax subject matter expert
The client is looking for someone who has personally worked through payroll tax calculations, data preparation, reconciliations, deposits, filings, and corrections.
Experience using payroll software is expected. However, candidates whose payroll tax responsibilities were primarily handled by an outside payroll provider, without direct internal processing and reconciliation experience, do not have the depth needed for this position.
Health insurance benefits
Long term disability coverage
Paid time off
Paid sick leave
Paid holidays
Free onsite parking
Casual dress environment
Corporate break room