Payroll Specialist

Payroll Specialist JobID: 1774 Position Type: Secretarial/ClericalDate Posted: 9/29/2026Location: District Wide Additional Information: Show/HideJob Title: Payroll Specialist, Business Office Primary Purpose: Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records in accordance with prescribed procedures and regulations.Qualifications:Education/Certification:High school diploma or GED Experience:Experience in clerical, data entry, records management, school office, or related work preferredExperience working within payroll functions Special Knowledge/Skills:Knowledge of basic payroll accounting proceduresAbility to maintain accurate and auditable recordsAbility to use software to create spreadsheets, databases, and do word processingProficiency in keyboarding and file maintenanceAbility to work with numbers in accurate and rapid manner to meet established deadlinesEffective organizational, communication, and interpersonal skills Payroll Accounting:Prepare accurate district payroll for distribution to employees following established procedures.Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.Balance payroll earnings and deductions; initiate related transfers of funds and deposits.Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements. Data Entry:Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.Records and ReportsCompile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Workers' Compensation Commission. Other:Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.Respond to requests from financial institutions regarding verification of employment.Maintain confidentiality of information.Follow district safety protocols and emergency procedures. Supervisory Responsibilities:None. Mental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions; maintain emotional control under stress Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility. Other Information: The District contributes $330 per month toward the cost of employee-only health insurance, which is $105 more than the state-required amount of $225/month. All employees in this position receive free treatment at any Next Level Urgent Care. Position Type: Full-TimeDays: 223 DaysPay Grade: 207 starting at $23.50/hr