Payroll Specialist

SCP Post Acute Services, LLC (Pinnacle Care Providers & Preferred Podiatry Group) is hiring a Payroll Specialist to join their team. This will be a full-time opportunity with a hybrid schedule in Chicago, IL. 

Overview

The Payroll Specialist is responsible for processing payroll across the Company, ensuring clinicians and staff are paid in a timely, organized, and professional manner. An understanding of payroll and timekeeping systems, payroll taxation and reporting, and general accounting concepts are critical competencies for this position.

Key Responsibilities

      Process bi-weekly & monthly payroll using Paylocity for all employees ensuring timeliness, accuracy and extreme confidentiality.

      Serve as business owner of the payroll and time tracking modules of Paylocity, being the key internal point of contact for questions, administration, implementation of upgrades/new features.

      Generate all direct deposits, ad hoc in-house payroll checks, reissues and stop payments, and respond to employee questions and requests.

      Ensure appropriate state and local taxation for all employees.

      In collaboration with HR department, ensure that all authorized payroll information is reviewed, processed, updated and maintained in the payroll system.

      Work cross-functionally with HR to optimize the payroll process, including assessing and documenting processes and implementing process improvements.

      In collaboration with HR department, prepare and issue annual W-2s.

      Accurately prepares all payroll reports and general ledger interfaces in accordance with both internal and external deadlines.

      Prepare payroll registers, tax filings support, and related compliance reports (federal, state, and multi- state).

      Support month-end close, internal/external audits, and workers' comp and benefits audits.

      Support harmonization of payroll processes, vendor master files, and payroll systems for future add-on acquisitions.

      Identify and help implement improvements to controls, approval workflows, and process efficiency (e.g., payroll automation tools).

      Demonstrate dedication to the mission, vision, values, and goals of the organization.

      Perform other duties as assigned.

Required Qualifications & Experience

Education

      Bachelor’s degree in business, Accounting preferred

Experience & Qualifications

      3+ years of payroll processing experience

      Payroll tax filing knowledge – Federal, state, local and unemployment

      Multi-state payroll and W-2 experience

      Demonstrated strong attention to detail, dependability, and consistency

      Excellent organizational and time management skills

      Ability to handle confidential information with integrity

      Demonstrated interpersonal and communication skills, and ability to work independently

      Demonstrated critical thinking, problem solving and analytical skills

      Proficient in a Microsoft Office environment, with advanced Excel skills, as well as database familiarity

      Ability to manage multiple priorities in a fast-paced, growth-oriented environment

      Demonstrated commitment to fostering a positive, inclusive, and high-performing workplace culture

Preferred Knowledge, Skills & Abilities

      Experience supporting physician practice, ambulatory care, dental, behavioral health, or other healthcare service organizations.

      Experience processing payroll with Paylocity

      Experience with Sage Intacct ERP

      Payroll system implementation experience

      Certified Payroll Professional or other payroll certification

      Certified Public Accountant