Highlights

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. This role serves as the primary payroll subject matter expert and is responsible for compliance, reporting, audits, payroll accounting, and administration of payroll-related programs.

Description

Payroll Manager

Location: Chula Vista, CA

Compensation: $85,000 - $95,000

About the Company

Our client is a growing, multi-state organization operating in the consumer products and services space. They are committed to operational excellence, innovation, and supporting a collaborative workplace culture.

Position Overview

Reporting to the Controller, the Payroll Manager will oversee all payroll operations and ensure the accurate and timely processing of payroll across multiple states. This role serves as the primary payroll subject matter expert and is responsible for compliance, reporting, audits, payroll accounting, and administration of payroll-related programs.

The ideal candidate is highly detail-oriented, knowledgeable in payroll regulations, and comfortable working independently while partnering with finance, HR, and leadership teams.

Key Responsibilities

Oversee end-to-end payroll processing for a multi-state employee population.
Review and audit timekeeping records, identify discrepancies, and resolve payroll exceptions.
Monitor time and attendance data and partner with management to address inconsistencies.
Maintain employee payroll records, including pay rates, classifications, deductions, and status changes.
Coordinate new hire setups, employee changes, and terminations within payroll and HRIS systems.
Process payroll adjustments, off-cycle payments, and check corrections as needed.
Import, validate, and reconcile payroll data between timekeeping and payroll systems.
Ensure timely distribution of payroll payments through various payment methods.
Prepare payroll-related reports, labor analyses, and workforce cost reporting.
Complete payroll account reconciliations and monthly journal entries.
Support internal and external audits by gathering documentation and responding to inquiries.
Reconcile benefit deductions and vendor invoices, including retirement and healthcare programs.
Assist with workers’ compensation reporting, compliance, and audit support.
Maintain compliance with federal, state, and local payroll regulations.
Perform additional payroll and accounting-related duties as assigned.

Qualifications

Required

Bachelor's degree in Accounting, Finance, or related field and experience processing payroll, OR equivalent combination of payroll experience and education.
Strong understanding of payroll tax regulations, wage and hour laws, and multi-state payroll requirements.
Knowledge of California payroll regulations and federal compliance requirements.
Advanced Microsoft Excel skills and strong system proficiency.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong communication, organizational, and problem-solving skills.
High level of professionalism, discretion, and attention to detail.
Collaborative team player with excellent customer service skills.

Preferred

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Experience processing payroll in multiple states.
Experience with ADP payroll systems.
Experience with ACA reporting and compliance.
Experience supporting payroll audits, payroll accounting, and benefit reconciliations.

This opportunity is ideal for a payroll professional who enjoys owning the full payroll process while partnering closely with finance and HR leadership.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

HR@vaco.com

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

About Company

Vaco provides expert consulting, permanent placement, executive search and strategic stafﬁng for companies around the world, in the areas of accounting, ﬁnance, technology, healthcare, operations, administration and more. As a premier talent solutions ﬁrm, Vaco connects people to their dream jobs and helps leading companies ﬁnd talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 ofﬁces across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.

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