Payroll Manager

Payroll Manager Payroll Manager Payroll Manager Payroll Manager Payroll Manager Payroll Manager Payroll Manager

Salary:

$110,000 – $130,000 + Bonus + Comprehensive Benefits

Why This Opportunity Stands Out:

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• Join a 100% employee-owned company and participate in the organization's long-term success through an ESOP.
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• Take ownership of a complex payroll function supporting 200-400 employees across 35+ states and multiple union jurisdictions.
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• Play a key leadership role partnering with Human Resources, Finance, and executive leadership on compliance, audits, reporting, and process improvements.
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• Gain exposure to challenging payroll environments involving prevailing wage requirements, certified payroll reporting, public works projects, and collective bargaining agreements.
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• Lead and develop a Payroll Associate while helping elevate payroll operations and controls.
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• Influence system improvements, reporting capabilities, and payroll process optimization initiatives.
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• Enjoy a hybrid work schedule with meaningful visibility and autonomy.
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• Receive a comprehensive benefits package including medical, dental, vision, 401(k) match, life insurance, disability coverage, PTO, and paid holidays.
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• Support projects that preserve historic architecture and cultural landmarks throughout the United States.
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Key Responsibilities:

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• Manage end-to-end payroll processing for union and non-union employees across multiple states.
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• Ensure compliance with federal, state, and local payroll regulations, tax requirements, wage and hour laws, and multi-state payroll requirements.
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• Administer payroll requirements tied to collective bargaining agreements, including union wages, fringes, deductions, remittances, and reporting.
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• Oversee certified payroll reporting and prevailing wage compliance for public works and government-funded projects, ensuring contractors and subcontractors meet required wage and benefit obligations.
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• Lead payroll audits, payroll reconciliations, union wage audits, census reporting, and compliance reviews.
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• Partner with Finance on account reconciliations, reporting, audits, and payroll-related controls.
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• Serve as the internal payroll systems resource, assisting with payroll software administration, troubleshooting, reporting, maintenance, and process enhancements.
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• Supervise, mentor, and review the work of a Payroll Associate while ensuring accuracy, accountability, and strong service levels.
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• Independently manage recurring weekly, monthly, quarterly, and annual payroll obligations, deadlines, and compliance requirements.
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• 7-10 years of progressive payroll experience, including at least 3 years of payroll leadership or people management experience.
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• Strong experience with ADP and/or other enterprise payroll platforms, including system administration, reporting, configuration, troubleshooting, and payroll maintenance.
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• Proven experience managing multi-state payroll operations, preferably supporting employees across numerous jurisdictions.
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• Hands-on experience with union payroll, collective bargaining agreements, certified payroll reporting, and prevailing wage compliance.
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• Strong understanding of U.S. payroll regulations, including FLSA, multi-state taxation, paid leave programs, wage and hour compliance, and changing state payroll requirements.
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• Intermediate-to-advanced Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP functions, data analysis, reconciliations, and reporting.
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• Demonstrated experience identifying discrepancies, conducting payroll audits, analyzing large datasets, and ensuring payroll accuracy.
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• Proven ability to work independently, prioritize competing deadlines, and proactively manage payroll operations with minimal supervision.
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• Bachelor's degree preferred.
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