Payroll Coordinator

Working closely with Human Resources, Finance, operational leaders, and third-party vendors, the Payroll Coordinator serves as a trusted resource for payroll compliance, reporting, and employee support. The ideal candidate is highly detail-oriented, analytical, and organized, with the ability to manage confidential information, meet strict deadlines, and continuously improve payroll processes and controls.

Position: Payroll Coordinator
Location: Holland, Michigan (onsite/1 day remote)
Salary: $65,000-$67,000, plus bonus

Our client is a fast-growing manufacturing company committed to delivering high-quality products that delight customers and drive innovation. The Payroll Coordinator plays a critical role in ensuring the accurate and timely processing of weekly payroll for a large employee population. This position is responsible for payroll administration, payroll-related accounting and reporting, month-end activities, and 401(k) plan support. Working closely with Human Resources, Finance, operational leaders, and third-party vendors, the Payroll Coordinator serves as a trusted resource for payroll compliance, reporting, and employee support.

The ideal candidate is highly detail-oriented, analytical, and organized, with the ability to manage confidential information, meet strict deadlines, and continuously improve payroll processes and controls.

Payroll Coordinator Key Responsibilities:

Payroll Administration

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• Process weekly payroll for approximately 900 hourly employees, ensuring accuracy, completeness, and compliance with established deadlines.
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• Review timekeeping records, employee changes, deductions, and supporting documentation to identify and resolve discrepancies prior to payroll processing.
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• Audit payroll registers, exception reports, and payroll outputs to ensure data integrity and accuracy.
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• Process off-cycle payrolls, bonuses, adjustments, and other special payments as needed.
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• Administer garnishments, Friend of the Court orders, tax levies, and other payroll-related withholdings.
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• Respond to employee and leadership payroll inquiries in a timely, professional, and confidential manner.
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Accounting & Reporting

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• Prepare payroll-related journal entries, accruals, reconciliations, and supporting documentation.
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• Assist with month-end, quarter-end, and year-end close activities related to payroll.
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• Generate and maintain payroll reports and provide analytical support for ad hoc reporting requests.
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• Support audit requests and maintain documentation for payroll-related internal controls.
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401(k) Administration

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• Prepare and submit weekly retirement plan contribution files accurately and within required deadlines.
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• Reconcile employee deferrals, employer contributions, and file totals while investigating and resolving discrepancies.
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• Maintain accurate records and support compliance with retirement plan requirements.
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Compliance & Process Improvement

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• Assist with year-end payroll activities, including W-2 processing, payroll reconciliations, and employee data validation.
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• Process and report unclaimed payroll checks in accordance with federal and state requirements.
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• Ensure the confidentiality and security of employee compensation, banking, tax, and company information.
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• Identify opportunities to enhance payroll processes, controls, reporting, and system utilization.
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• Perform other duties and special projects as assigned.
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Payroll Coordinator Experience & Skills

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• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred; equivalent payroll experience will be considered.
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• Minimum of 1 year of payroll processing experience in a high-volume environment.
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• Strong understanding of payroll practices, payroll taxation, deductions, garnishments, reconciliations, and timekeeping systems.
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• Experience with payroll, HRIS, and workforce management systems; Paycor experience is a plus.
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• Advanced proficiency in Microsoft Excel, including formulas, lookups, filters, reconciliations, and pivot tables.
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• Exceptional attention to detail with strong analytical and problem-solving abilities.
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• Ability to manage multiple priorities, meet deadlines, and maintain a high degree of accuracy.
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• Sound judgment and the ability to investigate and resolve payroll-related issues independently.
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• Strong communication and customer service skills with the ability to build positive working relationships across all levels of the organization.
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• Proven ability to maintain confidentiality and handle sensitive information with discretion.
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