Payroll and Benefits Professional

We are looking for a knowledgeable and proactive Payroll and Benefits Professional to join our team. This role is designed for a professional with a strong background in payroll taxes, benefits administration, and compliance, particularly in startup environments. The ideal candidate will possess a benefits certification, expertise in payroll systems such as Paylocity and Rippling, and a thorough understanding of federal and state regulations. 

Key Responsibilities

1. Payroll Administration:

   • Oversee the setup, processing, and management of payroll using systems like Paylocity and Rippling.
   • Ensure accurate payroll tax calculations and filings, including state and federal taxes.
   • Collaborate with accounting teams to set up and maintain the general ledger for payroll integration.

2. Benefits Administration:

   • Manage the setup and administration of employee benefits programs, including health insurance, 401(k) plans, and voluntary benefits.
   • Conduct 401(k) plan setup, compliance testing, and nondiscrimination testing.
   • Advise on competitive and compliant benefits packages that align with their business goals.

3. Compliance and Regulatory Support:

   • Stay updated on labor laws, Department of Labor (DOL) requirements, and Fair Labor Standards Act (FLSA) classifications to ensure compliance.
   • Handle workers’ compensation administration, state and federal leave policies (e.g., FMLA, CFRA), and other regulatory requirements.
   • Monitor changes in regulations and provide guidance to clients to ensure ongoing compliance.

4. Client Engagement and Support:

   • Work closely with company to understand their specific payroll, benefits, and compliance needs.
   • Educate and guide clients through payroll system implementation and ongoing use.
   • Serve as a trusted advisor, providing insights into best practices for payroll taxes, benefits administration, and compliance management.

5. System Implementation and Optimization:

   • Configure and optimize payroll systems, including Paylocity and Rippling, to meet company needs.
   • Support company with data migration, system testing, and employee onboarding into payroll and benefits platforms.
   • Train company and employees on system functionality and self-service features.

6. Data Analysis and Reporting:

   • Provide detailed reporting on payroll and benefits metrics, including headcount, benefits participation, and compliance status.
   • Analyze data to identify areas for cost savings and process improvements.

Qualifications

• Education and Certification:

  • Bachelor’s degree in Human Resources, Business Administration, or a related field.
  • Certified Employee Benefits Specialist (CEBS), Professional in Human Resources (PHR), or similar certification is highly preferred.

• Experience:

  • 7+ years of experience in payroll, benefits administration, and compliance.
  • Proven experience working with startups or small-to-medium-sized businesses is highly desirable.
  • Hands-on experience with payroll systems like Paylocity and Rippling is strongly recommended.

• Technical Skills:

  • Proficiency in payroll tax calculations, benefits setup, and compliance testing.
  • Familiarity with general ledger setup and integration with payroll systems.
  • Knowledge of state and federal leave administration requirements.