Payroll Analyst

JOB DESCRIPTION

The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands, and work environment conditions. Position descriptions are reviewed and revised to meet the changing needs of the organization.

TITLE: Payroll Analyst

JOB OVERVIEW: The Payroll Analyst is responsible for detailed analysis, reporting, auditing, and system support activities related to payroll. Utilizing a deep understanding of the payroll system including upstream and downstream integration points, this role partners closely with Payroll team members, Human Resources, Finance, and Operations to ensure data integrity, support contract compliance, optimize the organization''s payroll processes, and contribute to ongoing system improvements and documentation.

DEPARTMENT: Payroll

WORK HOURS: Monday through Friday, 7:00am to 3:30pm, or as needed to meet departmental deadlines.

REPORTS TO: Supervisor, Payroll

PREREQUISITES:

Minimum of 4 years of payroll and data analysis experience within a mid-to-large employer environment, including reporting and auditing responsibilities in addition to experience implementing and administering union contracts as it relates to payroll required.

Bachelor''s degree in business related field required, however, additional years of experience may be considered in lieu of education.

Certified Payroll Professional (CPP) preferred.

Experience working in a healthcare or hospital setting preferred.

Strong Excel skills (pivot tables, Power BI, lookups, data validation, SQL) - must be able to generate reports that can be utilized by analysts and leadership as needed.

Kronos (UKG), Infor or Lawson preferred, with experience in cloud-based payroll.

QUALIFICATIONS:

Strong analytical skills with the ability to interpret large data sets and identify variances or trends using Excel or other tools such as SQL.

Previous experience in payroll processing, documentation, and controls.

Able to interpret and understand contracts whether they be Union related or associated with deferred contribution plans.

High attention to detail and accuracy under strict deadlines and operating independently when needed.

Demonstrated ability to maintain confidentiality and handle sensitive data.

Strong written and verbal communication skills.

Ability to collaborate effectively with leaders, managers, clinicians, and non-financial staff.

UNIQUE PHYSICAL/MENTAL DEMANDS, ENVIRONMENT, AND WORKING CONDITIONS: See Generic Job Description for Administrative Partner.

PERFORMANCE RESPONSIBILITIES:

Generic Job Functions: See Generic Job Description for Administrative Partner.

Essential Responsibilities and Competencies:

Review, understand, and document payroll process for operational records and to train the Payroll team on the various steps in a pay cycle

Test documented payroll processes as it relates to upcoming software updates to confirm the accuracy of the system''s calculations and operations

Analyze Kronos timekeeping data (including but not limited to pay type, premium pay, supplemental hours, leaves, etc.) and compare to contractual obligations to determine accuracy and report on the cost variance with a corrective course of action.

Analyze and validate system configuration changes and upgrades, to ensure accurate payroll outcomes and opportunities to optimize current processes.

Test and validate system configuration changes based on leadership or departmental requests; ascertain that configurations are correctly replicated in production systems.

Analyze the organization''s compliance with federal, state, and local payroll regulations; research non-Washington state rules as required.

Responsible for internal and external audits by completing information requests, preparing analysis, reports, and documentation.

Support the review and redesign of processes or policies to enhance t