Partner Marketing Events Manager

Partner Events Manager

The Sage Group's client, an AI safety and research company working to build reliable, interpretable, and steerable AI systems — with a mission to ensure AI is safe and beneficial for both customers and society — is seeking a Partner Events Manager, experiencedin large SaaS Cloud events.

Role Scope

• Support end-to-end sponsorship deliverables for major partner conferences (example: Google Cloud Next, AWS re:Invent, and industry events) — deadlines, asset submissions, portal management, and contractual obligations
• Coordinate booth logistics: build, AV, furniture, graphics, electrical, internet, lead capture, and teardown across 10×10 through 30×30+ footprints
• Support speaking session logistics — speaker submissions, slide deadlines, tech checks, and rehearsal scheduling
• Support co-marketing event execution with partners and "Event in a Box" resource development
• Vendor & Logistics Management
• Assist with sourcing, briefing, and managing exhibit houses, AV vendors, labor, and freight/drayage partners
• Coordinate shipping and freight logistics for booth properties, demo hardware, and swag (domestic and international)
• Track vendor budgets, POs, and invoicing in partnership with Procurement and Finance
• Maintain vendor scorecards and surface preferred-partner recommendations to the Partner Events Lead
• On-Site Staffing & Meeting Coordination
• Build and maintain staffing schedules, booth duty rosters, and demo rotations for 40+ on-site staff
• Coordinate on-site executive and customer meeting logistics — room booking, calendar management, briefing docs
• Provide on-site logistics support during show days: load-in, run-of-show, escalations, and load-out
• Support on-site lead capture setup and daily lead delivery to Marketing Ops
• Sponsorship Portfolio Support
• Maintain the sponsorship intake tracker and evaluation framework; gather prospectuses and pricing for inbound opportunities
• Compile post-event recaps: leads, meetings, spend vs. budget, and recommendations for renew/expand/drop
• Document repeatable playbooks and checklists for partner event execution to enable scale across the portfolio

Working Style & Collaboration Expectations

• Support day-to-day execution of assigned partner activations under the direction of the Partner Events Lead; escalate approvals, strategic decisions, and budget implications promptly
• Collaborate cross-functionally with Partner Marketing, Creative Studio, Marketing Ops, Sales/Partnerships, MoE/Solutions Engineering, and Procurement at the direction of the Partner Events team
• Proactively flag deadline risks, deliverable gaps, and vendor issues before they become escalations
• Help manage competing priorities across concurrent show timelines (often 3–4 activations in flight) and communicate trade-offs clearly

Mandatory Experience Requirements

• 5+ years of experience in B2B partner event marketing, tradeshow management, and/or sponsorship execution roles
• Direct experience managing sponsorship presence at major tradeshows and conferences — specifically AWS re:Invent, Google Cloud Next, and Microsoft Ignite
• Background in SaaS, cloud, or technology company partner/field marketing or tradeshow programs
• Experience coordinating international event logistics (freight, carnet, vendors, multi-timezone coordination)
• Familiarity with co-marketing programs and partner MDF processes
• Proven track record executing large-scale conference sponsorships and booth activations (30×30+) at tier 1 industry events
• Experience managing exhibit house and AV vendor relationships end-to-end
• Experience with sponsorship deliverable management — exhibitor portals, asset deadlines, and show services orders
• Demonstrated ability to build staffing plans, run-of-show docs, and on-site logistics from scratch
• Proficiency with exhibitor service portals and show management systems (Freeman, GES, or similar)
• Working knowledge of Salesforce and lead capture/scanning tools for pipeline attribution
• Experience with procurement and contract management tools (Zip, Ironclad, or similar)
• Excellent attention to detail, deadline management, and quality control under fixed show dates
• Strong written and verbal communication skills for cross-functional and vendor coordination
• Ability to manage multiple concurrent activations with hard, immovable deadlines

Duration: 9 months to start

Compensation: $160/hour

Location: Hybrid 2x week, to San Francisco CA