Part-Time Student Office Assistant, Office of the Vice Chancellor for Student Life

Special Instructions Summary

Students eligible for Federal Work-Study are encouraged to apply. Log into One.IU account and go to View/Manage My Financial Aid. There, you can review and accept your reward.

Department

OFFICE OF STUDENT LIFE ADMIN (BL-DSAA-IUBLA)

Department Information

The Office of Student Life is focused on building a strong foundation to ensure every students Indiana University experience is positive, safe, healthy, and meaningful. The Office of Student Life staff and multiple departments aim to help students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority, and their health, safety, and overall well-being are our core mission.

Job Summary

A Part-Time Student Office Assistant to provide office service assistance to the Executive Administrative Assistant for the Vice Chancellor.

Department-Specific Responsibilities

• Answers telephone calls, assess the needs of the caller, and routes information or calls to the appropriate staff member.
• Greets and checks in all visitors, offering general office information and assistance as needed.
• Picks up, drops off, and sorts incoming departmental mail.
• Assists with daily office organization and record keeping
• Answers questions and provide resources to parents, students, faculty, alumni and others.
• Performs computer work, which may include database entry, update newsletters/calendars and producing materials for programs and workshops.
• Assists with set-up, participation, staffing and cleanup of events such as the Student Life Kickoff and First Day of School snacks sponsored by Student Life.

Qualifications

EDUCATION

Required

• Currently enrolled as a student at Indiana University Bloomington

WORK EXPERIENCE

Required

• 6 months office experience

SKILLS

Required

• Self-motivated and able to work well in a team environment
• Ability to maintain confidentiality
• Proficiency in Microsoft Office tools, especially Outlook, Word, and Excel
• Comfortable interacting with a variety of people in professional or campus settings
• Able to interact professionally, tactfully and politely with faculty, staff, students, and community representatives
• Attention to detail and multi-tasking
• Excellent verbal and written communication skills
• Dependability and flexibility
• Clear and effective communication skills across in-person and digital platforms
• High level of integrity and reliability

Working Conditions / Demands

The position is primarily sedentary but does involve movement around the office and campus for tasks such as mail delivery. The person in this role must be able to move items up to 25 pounds. All essential functions can be performed with or without reasonable accommodation.

Additional Information

Work-study eligibility will be prioritized

The Office of Student Life is committed to building students build career readiness and workforce skills. Student employment offers practical experience to apply learning, build real-world skills, and develop competencies valued by employers. Each role supports National Association of Colleges and Employers (NACE) Career Competencies, with emphasis on those most relevant to the position:

• Career and Self-Development
• Communication
• Critical Thinking
• Leadership
• Professionalism
• Teamwork
• Technology

These are transferable workforce skills you can add to your resume and use in any career path.

Work Location

Bloomington, Indiana.

This is an in-person position.

Advertised Salary

$12.00 per hour

Work Hours

5 hours per week

The selected candidate must be available to work Monday through Thursday between 12:00 p.m. and 1:00 p.m. to provide office coverage during lunch periods. A minimum of 5 hours per week will be available, with additional hours potentially available based on departmental needs.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Student Employee

Click here to learn more about Indiana Universitys Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support

Telephone: 812-856-1234