The Hospitality Sales Administrative Assistant’s responsibility is primarily to assist the Hospitality Sales Representatives manage and grow their client base.
This is a Part-time position working 24 hours per week (flexible on established set schedule and hours).
Job duties include performing various administrative tasks, placing orders, gathering information, and communicating with customers and various internal departments. The daily activities will include gathering required information and documents for submitting jobs, creating spreadsheets, and the preparation and mailing of sales literature. The position also requires taking an active role in maintaining positive customer relations.
Essential job functions include, but are not limited to duties not listed herein if such functions are a logical assignment to the position:
Placement of orders
Gather and verify job information such as payment method, ship method, artwork, supplies, client accounting needs and delivery date
Generate and maintain reports and data
Send Thank You cards and tracking information to customer
Assist supervisor and sales representatives with general customer service questions within department
Assist with the preparation and mailing samples and answering incoming calls when all representatives in the department are completing other tasks and cannot answer the phone
Assist other sales assistants as needed
Working extensively with system to manage daily tasks, enter and update customer information as well as generating customer call sheet, compiling and managing design reports and requests
Safely perform physical demands as indicated below
Perform these and other duties as assigned by supervisor or appropriate management personnel
Qualifications:
2 years related experience and/or training, or equivalent combination of education and experience
Education:
Associate Degree or 2 years related experience and/or training.
Knowledge, Skills, Abilities:
Excellent verbal and written communication skills
Proficient in use of a personal computer including Microsoft office applications
Ability to be a self-starter
Ability to be organized and multi-task
Must be able to work in a team environment
Physical Requirements and Work Environment:?
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
While performing the duties of this job, the employee is regularly required to:
Sit, speak, hear and comprehend
Stand; walk; use hands to finger, handle or feel; and reach with hands and arms on a daily basis
Lift up to 50 pounds on a regular basis
Specific vision abilities required by this job include the ability to adjust focus and see colors with acuity
While performing the duties of this job, the employee is primarily in an indoor setting, but may be exposed to:
Variable temperature conditions indoor and outside
Moderate noise environment
A demonstrated commitment to safety is a condition of employment.