Part Time Management Assistant I

Part Time Management Assistant I

Salary

$34.09 - $51.13 Hourly

Location

City of Anaheim, CA

Job Type

Part Time

Job Number

2026-00196

Department

Community Services

Opening Date

09/04/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

Description

The City of Anaheim Community Services Department, Parks Division, is seeking a motivated Part Time Management Assistant I to manage and provide project support on a variety of park improvements. The Management Assistant will provide both office and field support to the Parks Division with planning, design, and implementation of various park development, renovation, and refurbishment projects. This individual will also help coordinate and facilitate community meetings during weekends and evenings.

Ideal candidates will have at least one (1) year experience in park design, planning, routine research, administrative support, financial, contract management and/or construction management, preferably in public administration, landscape architecture, urban planning, or related field.

This is a part-time position usually averaging 30 hours per week with no minimum number of hours guaranteed.

The anticipated schedule for this position is Monday through Friday 8am - 3pm. The work schedule is flexible and is based upon the needs of the Department.

The position requires a flexible work schedule which may include some weekends and evenings.

Essential Functions

Below are the main duties of a PT Management Assistant I. You can review the full job description by clicking on this link.

• Perform a variety of technical, programmatic, administrative, and routine staff and analytical duties requiring the application of specific program knowledge and administrative skills in support of a City department, division, program, or function; assume responsibility for specific program area duties; provide assistance in administrative and operating programs as assigned.
• Conduct research; prepare, revise, and implement various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices; develop and revise office forms and report formats; establish procedural manual for assigned areas.
• Conduct management studies relating to the activities and operation of the assigned department, office, or program area; conduct the more routine surveys, research, and statistical analysis on administrative, fiscal, and operational issues; collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; write reports that present and interpret data, identify alternatives, and make and justify recommendations.
• Maintain and monitor assigned accounts; determine appropriate expense allocations; resolve billing payment and reporting discrepancies.
• May serve as a primary or secondary contact and liaison for assigned functions and programs with other City departments and staff, the general public, and outside agencies and organizations; assist with and provide support in the negotiation and resolution of sensitive and controversial issues; explain programs, policies, and activities.
• May participate in the selection, training, and evaluation of assigned administrative support personnel; provide or coordinate staff training; work with employees to correct deficiencies; recommend discipline and termination procedures.
• Perform related duties as required.

Qualifications

Experience and Education: One (1) year of routine research, administrative support, or analytical experience, preferably in public administration, is desirable supplemented by a completion of the twelfth grade and college level coursework or specialized training in public administration, business administration, or a related field, a Bachelor's degree is highly desirable. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.

Knowledge of: Operational characteristics, services, and activities of assigned program; basic principles and practices of public administration; basic principles and practices of program development and administration; work organization and office management principles and practices; standard organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment; basic techniques and formulae for administrative, financial, and comparative analyses; methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation; recent developments, research methods, current literature, and sources of information related to assigned programs and service areas; terminology used in area of assignment; basic principles and practices of budget preparation and administration and grant application and administration principles and practices; principles of business letter writing; federal, state, and local government organizations; modern office procedures, methods, and equipment including computers and various software packages; methods and techniques used in customer service and public relations; English usage, spelling, grammar, and punctuation;

pertinent federal, state, and local laws, codes, and regulations; principles of supervision and training may be required for some positions.

Ability to: Perform responsible analytical, programmatic, and administrative duties involving the use of independent judgment and personal initiative; participate in the preparation and administration of assigned budgets; learn methods and techniques of research and operational and administrative analysis; learn to prepare variety of analytical and financial reports; learn to develop policies, procedures, goals, and objectives; learn to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; plan, coordinate, and conduct operational analyses, administrative studies, and special projects; research, compile, analyze, and interpret data; prepare clear, accurate and concise tables, schedules, summaries and other materials in statistical and narrative form; establish and maintain various data collection, record keeping, tracking, filing, and reporting systems; manage multiple projects simultaneously; planned organize work to meet schedules and time lines; participate in planning, organizing, directing, coordinating, and evaluating assigned programs, projects, events, or technical area; properly interpret and make recommendations in accordance with laws, regulations and policies; understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent laws, regulations, and ordinances; oversee, direct, coordinate, and participate in the management of a assigned program area; select, train, and evaluate assigned staff may be required for some positions; supervise, organize and review the work of lower level staff may be required for some positions; plan, schedule, and review the work and performance of subordinates may be required for some positions; operate and use modern office equipment including a computer and various software packages; identify and respond to community and organizational issues, concerns, and needs; to requests and inquiries from the general public; work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person; exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.

License Required: Possession of an appropriate, valid driver's license is required.

Environmental Conditions: Work is performed primarily in a standard office setting with some travel to different sites.

Physical Conditions: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Supplemental Information

IMPORTANT APPLICATION INFORMATION AND INSTRUCTION

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Sunday, September 20, 2026, at 11:59PM. Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.

The selection process will consist of a minimum of skills examination and oral interview.

The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.

Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.

The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

Equal Opportunity Employer

The City of Anaheim offers a range of benefit programs to eligible part-time employees and their eligible dependents. Programs and benefits amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

To view the current benefits summary, visit:

https://www.anaheim.net/DocumentCenter/View/36803/Benefits-Summary-Part-Time

For additional information about the Citys benefits, visit www.myanaheimbenefits.com then click on Part-Time Employees.

RETIREMENT BENEFITS - The City contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits. Retirement formula is based on appointment date and membership status with CalPERS.

Part-time eligible employees become members of CalPERS as either Classic or New members.

Part-time employees not eligible for CalPERS are required to participate in the City's part-time 457 plan, as a replacement plan for Social Security.

To view the current limits and additional CalPERS information, visit:

https://www.anaheim.net/DocumentCenter/View/37234/PT-CalPERS-Rates

01

Candidates will be evaluated based on the information provided on both the application and the Supplemental Questions below. Failure to state your experience in both the application and Supplemental Questions, or copy/pasting information, or referring to your resume instead of responding may eliminate you from consideration. Do you understand this requirement?

• Yes
• No

02

Do you confirm that you understand that this is a part- time position typically averaging 30 hours per week with no minimum number of hours guaranteed?

• Yes
• No

03

Are you able to work flexible hours, including weekends and evenings, to accommodate Department needs?

• Yes
• No

04

How many years of project administrative support, research, financial, and/or contract management experience do you possess?

• None
• Less than 1 year
• At least 1 year but less than 2 years
• At least 2 years but less than 3 years
• At least 3 years but less than 4 years
• At least 4 years or more

05

Describe any experience you may have with park design, park planning and/or construction management. Please include employer name, years of experience and duties you performed. If none, type N/A.

06

Describe your experience in utilizing programs such as Bluebeam, AutoCAD, or other design software? If none, type N/A.

07

Do you have experience in utilizing Microsoft Office programs such as Outlook, PowerPoint, Word, and Excel?

• Yes
• No

08

Do you currently have a valid California Class C drivers license?

• Yes
• No, and I am unable to obtain one
• No, but I am able to obtain one by date of appointment

Required Question

Employer City of Anaheim

Address 201 S. Anaheim Blvd., Suite 501

Anaheim, California, 92805

Phone 714-765-5111

Website http://www.anaheim.net/jobs