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Part-Time Legal Assistant

Varnum LLP

  • Grand Rapids, Michigan
  • 5 days ago

    Highlights

    Part-Time Legal Assistant Varnum LLP, a Michigan-based, full-service law firm with over 225 attorneys and 6 offices, has a part-time opening for a Legal Assistant in our Grand Rapids office supporting multiple practice teams. This position is responsible for providing administrative and clerical support to multiple attorneys, paralegals, and staff in a broad range of practice areas including litigation, corporate, real estate, estate planning and labor & employment.

    Numbers & Facts

    LocationGrand Rapids, Michigan
    Websitehttps://www.varnumlaw.com/careers/professionalstaff/

    Description

    Part-Time Legal Assistant
    Varnum LLP, a Michigan-based, full-service law firm with over 225 attorneys and 6 offices, has a part-time opening for a Legal Assistant in our Grand Rapids office supporting multiple practice teams. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team.
     
    The schedule for this part-time position is Tuesday and Wednesday 5:00pm-9:00pm, with occasional coverage as firm needs dictate on Monday from 5:00pm-10:00pm and Thursday from 5:00pm-9:00pm.
     
    This position is responsible for providing administrative and clerical support to multiple attorneys, paralegals, and staff in a broad range of practice areas including litigation, corporate, real estate, estate planning and labor & employment. This position provides coverage support for both planned and unplanned staff absences and general office overflow on a daily basis.
     
    ROLES & RESPONSIBILITIES:
    • Legal Administrative Expertise
      • Proofread, edit and create documents to ensure accuracy and professional appearance.
      • Enter and proof attorney time in the billing system accurately and on schedule on an as needed basis.
      • Convert documents from PDF to Word and reformat using Styles and Multi-Level lists as needed.
      • Arrange for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Certified USPS Mail, etc.
      • Open new files and perform conflict of interest checks through conflicts control system.
      • Copying, typing, scanning, faxing and any other general office duties as needed.
      • Transcribe documents from dictation.
      • Occasional coverage for the reception team.
    • Communication Skills
      • Maintain confidentiality in all firm and client matters.
      • Participate on a client-focused team displaying professionalism and exercising personal judgment under the ultimate direction of attorneys, paralegals, and Legal Support Services leadership.
      • Monitor and respond to internal communications in a timely manner
      • Participate in a client-focused team environment, exercising sound judgment and professionalism.
    • Organization & Time Management
      • Provide flexible support across departments during staff absences, peak workloads, or urgent projects.
      • Attend staff meetings, training sessions and other required employee meetings.
      • Manage competing priorities and deadlines with efficiency and professionalism
     
    QUALIFICATIONS & REQUIREMENTS:
    Education:
    • High school diploma required.
    • Bachelor’s degree in legal studies preferred.
    Experience:
    • 2-3 years of experience as a Legal Assistant.
    Skills/Abilities:
    • Proficient in MS Office Suite (Outlook, Word, Excel, etc.).
    • Ability to transcribe legal documents, correspondence, and reports from rough draft from dictation.
    • Knowledge of iManage or other legal document management systems.
    • Excellent grammar, proofreading, transcription, and organization skills.
    • Strong communication skills, both verbal and written.
    • Exceptional organizational and multitasking abilities to meet deadlines.
    • Ability to work well in a team-oriented environment and independently as needed.
    • Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff.
    Hours:
    • Tuesday and Wednesday 5:00pm-9:00pm
    • On occasion, Monday from 5:00pm-10:00pm and/or Thursday from 5:00pm-9:00pm.
    • Occasional hours outside of normally scheduled hours.
    • 100% onsite and in person.
    Job ID: 289

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