Part-Time Administrative Assistant, Neal Marshall Black Culture Center

Department

NEAL-MARSHALL BLACK CULTURE CE (BL-NMBC-IUBLA)

Department Information

The Office of Student Life is focused on building a strong foundation to ensure every students Indiana University (IU) experience is positive, safe, healthy, and meaningful. The Office of Student Life staff and multiple departments aim to help students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority, and their health, safety, and overall well-being are our core mission.

The Neal-Marshall Black Culture Center (NMBCC) serves as a vibrant hub for cultural engagement, academic support, and community building at IU Bloomington. It provides a welcoming space for students, faculty, and staff to explore and celebrate Black history, culture, and contributions. Through partnerships, programming, and dedicated resources, the NMBCC supports student success, fosters inclusive dialogue, and promotes a sense of belonging for all members of the IU community.

Job Summary

The NMBCC is seeking a part-time administrative assistant. This role includes greeting guests, answering incoming phone calls, and providing general front desk support. The position involves regular interaction with confidential student records and information, requiring a high level of professionalism and discretion.

Department-Specific Responsibilities

• Assists Director with student staffing, training, and work schedules.
• Serves as the primary contact for administrative inquiries.
• Receives, screens, and directs incoming calls, visitors, and emails promptly, courteously, and accurately.
• Manages purchasing requests.
• Provides administrative support to Director, exercising confidentiality, tact, and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Manages executives calendar, meetings, travel, correspondence, and assists with budget.
• Maintains department accounts reviews and reconciliations, purchasing, office equipment, and assists with funding requests in consultation with director.
• Monitors the use of office supplies and equipment; reorders items as required.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as GED or HSED)

WORK EXPERIENCE

Required

• Customer service experience

Preferred

• 2 years of professional experience in higher education, student affairs, or a related field.

SKILLS

Required

• Strong written and verbal communication skills.
• Ability to maintain confidentiality
• Working knowledge of Microsoft Office software especially Word, Outlook and Excel
• Ability to operate in a professional environment
• Ability to maintain confidential information
• Ability to manage multiple priorities in a dynamic environment.
• Ability to effectively communicate and exchange information using multiple mediums
• Demonstrates a high level of integrity and professionalism

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

This position is not available to students.

Work Location

Bloomington, Indiana.

This is an in-person position.

Advertised Salary

$18.00 - $18.50 per hour, based on education and experience

Work Hours

Monday through Friday, 8:00am - 5:00pm

Up to 29 hours per week

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Click here to learn more about Indiana Universitys Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

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Telephone: 812-856-1234