Job Summary The Part-Time Administrative Assistant provides comprehensive administrative and operational support to the Manufacturing and Transportation divisions. The role supports scheduling, reporting, and student- and faculty-facing processes to ensure smooth academic operations.
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Job Duties: Scheduling & Academic Operations
• Process CourseDog schedule changes and course cancellations in accordance with established procedures
• Notify students and advisors and assist with student moves as needed
• Conduct initial review and cleanup of upcoming semester schedules
Reporting & Data Support
• Prepare weekly live class count reports, including analysis of enrollment trends and low-enrollment courses
• Generate faculty load reports and identify potential overloads
• Complete additional reporting tasks as assigned
Administrative & Office Support
• Assist with book ordering and maintain division records
• Manage and respond to inquiries in the Manufacturing & Transportation inbox
• Maintain Microsoft Bookings pages
• Coordinate logistics for meetings and events
• Monitor division budgets and manage office supply inventory under supervision
• Perform other duties as assigned
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Minimum Qualifications: - Associate's degree or equivalent
- 1–2 years of administrative, clerical, or office support experience
- Ability to work independently with minimal supervision
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Effective verbal and written communication skills
- Demonstrated ability to work collaboratively with diverse student populations, faculty, and staff
- Proficiency in Microsoft Office applications, including Excel, Outlook, Teams, SharePoint, Word, and Forms
- Ability to handle confidential and sensitive information with discretion
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Preferred Qualifications: - Prior administrative or clerical experience
- Experience working in a community college, higher education, or workforce training environment
- Familiarity with academic scheduling systems, reporting tools, or student information systems
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Employee Rights - Employee Polygraph Protection Act Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution. |