Operations Coordinator - READVERTISEMENT

Operations Coordinator - READVERTISEMENT

Salary

See Position Description

Location

UH Manoa - Outreach College, Manoa Campus - Honolulu, HI

Job Type

Full-Time Temporary

Job Number

2026-01925

Department

University of Hawaii at Manoa - Outreach College

Opening Date

09/03/2026

Closing Date

9/23/2026 11:59 PM Hawaii

Position Number:

0077486T

Description

READVERTISEMENT

Title: Operations Coordinator

Position Number: 0077486T

Hiring Unit: OUTREACH COLLEGE

Location: UH at Manoa

Date Posted: 09/03/2026

Closing Date: 09/23/2026

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Other conditions: Annual renewal contingent upon availability of funds, program needs, and satisfactory performance.

Duties and Responsibilities

• *Oversees, coordinates and assists with the day to day administrative functions of Continuing and Professional Programs.
• *Serves as working supervisor, directs work, trains and provides evaluation input for CPP APT staff and student assistant positions.
• *Coordinates training/informational sessions for CPP administrative staff.
• *Oversees the completion and accuracy of financial statements and quarterly reports for all CPP.
• *Analyzes data across all CPP activities, including enrollment, financials, event participation, and campus activities; prepares reports and formulates data-driven recommendations to inform decision-making.
• *Participates in the long-term assessment, planning and development of CPP.
• *Develops and improves operational and administrative procedures to ensure CPP operates efficiently and effectively and in accordance with University of Hawai`i policies.
• Coordinates, reviews, and facilitates the departments procurement processes, including supervising the department staff responsible for requisitions, invoices, and the purchase of supplies, equipment, printing and services.
• Ensures all departmental expenses and procurement activities follow applicable federal and state laws, as well as University and departmental policies, procedures, rules, regulations and practices. Fields questions independently on procurement and fiscal matters, seeking guidance from the Colleges business office only on unusual, complex, or sensitive situations.
• Coordinates and reviews the preparation, tracking, and processing of instructor payroll documents and personnel transactions in Neogov and internal college databases. Provides operational backup for staff inputting routine payroll information.
• Supervises and assists with the disbursement of paychecks and maintains accurate instructor personal data.
• Provides regular status updates to leadership regarding IDD unit productivity and project milestones.
• Supervises, coordinates, and when required, records or inputs data into various university systems, including the Universitys scheduling systems and student information systems.
• Manages day-to-day operations within the colleges relational database(s),ensuring high data integrity through regular updates and record maintenance. Directs the generation of custom reports for the department.
• Produces statistical reports on course enrollment including statewide programs, course cancellations, revenue, etc.
• Develops and creates ad hoc reports as needed.
• Travels independently to various locations to support CPP programs.
• Works outside of normal business hours, including evenings, weekends, and/or holidays as needed.
• Other duties as assigned.
• Denotes Essential Function

Minimum Qualifications

1. Possession of a baccalaureate degree in arts, social science, arts and humanities, science, education, business, or related field and three (3) year(s) of progressively responsible professional experience with responsibilities for business administration, office management, or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Considerable working knowledge of principles, practices and techniques in the area of business administration and/or office management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with higher education.

4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7. Demonstrated ability to operate a personal computer, apply word processing software, and use of spreadsheet software.

8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

9. Able to travel independently to various locations in a timely manner. Fulfilled by possession of a valid State of Hawaii Drivers License (class 3), valid comparable drivers license, or use of other means of transportation which meets position needs.

10. Ability to work outside of normal business hours, including evenings, weekends, and/or holidays as needed.

Desirable Qualifications

1. Masters degree in project management, data analysis, liberal arts, business management or the equivalent.

2. Experience and familiarity with one or more of the following: Kuali Financial System(KFS),SCT Banner Student Information System, Coursedog Scheduling System, Destiny One, ReportServer, SAP Concur or Centersuite.

3. Demonstrated ability in developing comprehensive reports to evaluate programs.

4. Considerable working knowledge of principles, practices and techniques in the area of program development as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

5. Experience working with in relational databases (e.g., FileMaker, Airtable, or similar platforms) with a strong understanding of how to maintain data integrity and generate meaningful operational reports.

6. Experience in producing and reviewing financial reports including detailed revenue and expenses.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents to the online application.

• Cover letter indicating how you satisfy the minimum and desirable qualifications;
• Current resume;
• Names and contact information (including email addresses) of 3 professional references; and
• Copy of official undergraduate and/or graduate (as applicable) transcripts indicating degree conferred date with confidential information (i.e. social security number, date of birth) redacted. Original official transcripts are required upon hire.

Degree must be earned from an accredited college and/or university.

For degrees earned from an institution outside the U.S., you must provide a course-by-course analysis and equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc. at your own expense upon hire.

Only the most recent application will be reviewed. All items become the property of the University of Hawaii and will not be returned.

Late, incomplete, or unreadable application materials will not be considered.

NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB, please split the file and upload it as a supplemental attachment.

EEO, Clery Act, ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Employer University of Hawaii

Department University of Hawaii at Manoa - Outreach College Address 2440 Campus Road, Box 447

Honolulu, Hawaii, 96822

Website http://workatuh.hawaii.edu