Operations Coordinator

Compensation : In addition to competitive base compensation, our firm offers annual discretionary bonuses based on firm and individual performance, a discretionary long-term cash incentive program, and other forms of discretionary compensation that would be offered to the hired applicant in addition to their established salary range scale. You'll embark on a journey that transcends the ordinary, working with extraordinary clients spanning every industry, regardless of their size, because at Andersen, we are free from independence-related constraints that may hinder other firms.

Application Notice:

We encourage you to apply thoughtfully by selecting one position that best matches your qualifications and interests. You may submit up to two active applications at a time. Please consider your location choice carefully—we recommend applying where you envision building your future.

The Firm:

Unlock the Boundless Horizons of Tax, Valuation, and Business Expertise with Andersen!

 

At Andersen, we don't just offer a career; we provide a thrilling expedition into the world of Tax, Valuation, and Business Advisory. We stand as a trailblazing force with the most extensive global presence among professional services organizations. You'll embark on a journey that transcends the ordinary, working with extraordinary clients spanning every industry, regardless of their size, because at Andersen, we are free from independence-related constraints that may hinder other firms.

 

But that's not all; we're more than just a company; we're a community that thrives on diversity, inclusivity, and collaboration. Our focus is on your development helping you flourish as leaders, colleagues and trusted advisors. We equip you with world-class education, immersive experiences, and invaluable mentorship to support your rise to the top.

 

We believe in your potential and invest in it to build a legacy that extends beyond your wildest dreams. Bring your ambition, your entrepreneurial spirit, and your burning desire to be the best. Your future mirrors the limitless possibilities of our future. Join us at Andersen, and together, let's write the story of your success!

The Role:

The Operations Coordinator supports the day-to-day operations of the office, helping maintain an organized, professional, and efficient workplace. This role provides support across office services, facilities, vendors, meetings and events, and tax-processing activities. The ideal candidate is proactive, highly organized, service-oriented, and able to manage multiple priorities and deadlines with accuracy and professionalism.

Key Responsibilities:

Office Operations & Facilities

• Conduct daily office walkthroughs to ensure common areas, kitchens, conference rooms, and workspaces are organized, stocked, and ready for use.
• Maintain inventory and replenish office supplies, snacks, beverages, and other workplace necessities.
• Monitor office requests, deliveries, building issues, and maintenance needs.
• Coordinate repairs, maintenance, vendor access, loading dock and freight elevator reservations with building management.
• Support office moves, furniture and equipment deliveries, workspace changes, and storage organization.

Mail & Office Services

• Receive, sort, track, and distribute USPS, FedEx, UPS, courier, certified mail, and other deliveries.
• Coordinate outgoing mail, packages, and time-sensitive shipments.
• Assist service lines with tax-return packaging, shipping, and related administrative needs.

Meetings, Events & Busy Season Support

• Coordinate food and beverage orders for meetings, trainings, office events, and other programs.
• Prepare conference and training rooms, including seating, materials, supplies, catering, and coordination of technology needs.
• Coordinate busy season lunches and dinners, including ordering, scheduling, delivery, setup, and vendor communication.
• Provide logistical support for office events and employee initiatives.

Vendors, Invoices & Expenses

• Communicate with vendors regarding services, scheduling, deliveries, invoices, and upcoming work.
• Review and process vendor invoices and supporting documentation.
• Track office expenses, purchases, budgets, and applicable charge codes.
• Maintain vendor records, Certificates of Insurance (COIs), contracts, service information, and other operational documentation.
• Assist with vendor contracts and renewals as needed.

Tax Processing & E-File Support

• Track client e-file authorization forms from distribution through receipt.
• Follow up with engagement teams regarding outstanding client e-file forms.
• Assist with the electronic release of tax returns and extensions to applicable tax authorities.
• Monitor electronically filed returns and extensions for acceptance or rejection and communicate status to engagement teams.
• Assist with rejected filings and other e-file issues as needed.
• Track office-wide client tax return deadlines and filing statuses and communicate updates to tax teams.
• Maintain accurate and confidential tax-processing records and tracking tools.

 

General Support

• Respond to employee requests and provide timely follow-up on operational matters.
• Maintain accurate records, trackers, files, and operational documentation.
• Assist with special projects and other duties as assigned.

The Requirements:

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Prior administrative, office operations, facilities, hospitality, or professional services experience preferred.
• Strong organizational, time-management, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Ability to learn internal systems and tax-related applications.
• Professional, dependable, and service-oriented with strong follow-through.
• Ability to handle confidential and sensitive information appropriately.

 

Work Schedule & Physical Requirements
This is primarily an on-site position requiring regular and reliable attendance. Flexibility and additional hours may be required during peak tax filing periods, office events, and other business-critical deadlines.
The position requires regular movement throughout the office and the ability to receive, organize, and stock supplies, packages, and materials. The employee must be able to occasionally lift or move items weighing up to approximately 25 pounds, with or without reasonable accommodation.

Compensation and Benefits

 

Our firm offers competitive base compensation, benefits package, and a discretionary employee bonus program for eligible employees based on individual and firm performance metrics per the defined program guidelines.

 

Salary Range: For individuals hired to work in Los Angeles, the expected hourly rate range for this role is $27.88 to $38.46; the actual hourly rate offer can vary based upon employee qualifications.

 

Benefits: Employees (and their families) are covered by medical, dental, vision, and basic life insurance. Employees are able to enroll in our firm’s 401(k) plan upon hire. We offer paid time off, beginning at 160 hours annually and provides twelve paid holidays throughout the calendar year. For a full listing of benefit offerings, please visit https://www.andersen.com/careers/faqs.

 

Compensation: In addition to competitive base compensation, our firm offers annual discretionary bonuses based on firm and individual performance, a discretionary long-term cash incentive program, and other forms of discretionary compensation that would be offered to the hired applicant in addition to their established salary range scale.

 

 

Applicants must be currently authorized to work in the United States on a full-time basis upon hire. Andersen will not consider candidates for this position who require sponsorship for employment visa status now or in the future (e.g., H-1B status).

Andersen Tax is an equal opportunity employer committed to fostering an inclusive workplace. We evaluate all applicants and employees without regard to race, color, religion, national origin, ancestry, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected under applicable federal, state, or local law. All qualified applicants, including those with criminal histories, will be considered in a manner consistent with applicable law. We provide reasonable accommodations to qualified individuals with disabilities and to individuals with sincerely held religious beliefs, practices, or observances as required by law.

 

ANDERSEN TAX LLC NOTICE FOR JOB APPLICANTS