Operations Coordinator (Finance and Attendance) - YES Prep North Central Secondary (Immediate)

Job Description

POSITION:Secondary Campus Operations Coordinator - Finance and Attendance

REPORTS TO: Director of Campus Operations

POSITION TYPE: 12-month

START DATE: 26-27 School Year

COMPENSATION:$19.86 - $23.37 per hour

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture. 

Some quick stats about us:

• 21,650 Students
• 2,600 Team Members
• 16 Secondary Campuses
• 12 Elementary Campuses
• 91% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 99% Students Who Are Accepted to a 4-Year University
• 85% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report
   

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options  within Houston’s city limits serving our increasing population.

THE ROLE

When you join the YES Prep team, some of the work and responsibilities will include:

Campus maintains or is above ADA

• Providing and/or supervising the creation of required reports for all school operations including, but not limited to, enrollment, attendance, funds accounting;
• Executing campus attendance expectations and holding stakeholders accountable
• Running attendance reports duringhomeroom, and calling absent students’ guardians in an effort to get students to school quickly and determine 1) why the student is absent, 2) if there is anyone to bring the student to school and 3) inform the guardian of the consequences of the student not attending school regularly;
• Communicating with teachers to ensure attendance is taken accurately and on time every period and communicating expectations due to any changes in schedule
• Processing teacher correction forms and making all changes necessary in attendance database;
• Executing a daily tardy system with students and inputting tardy information into the  database;
• Serving as a liaison between campus personnel and Home Office on all attendance-related issues;
• Following up with students and families of chronically absent students and implementing appropriate intervention at each absence tier;
• Playing an active role in the Attendance Committee meetings and collaborating on foundational attendance incentives, including collecting the necessary data for meetings

All supporting attendance documents are collected and organized by PEIMS reporting code

• Thinking strategically about operational systems and providing recommendations for increased efficiency, staff satisfaction and preserving data integrity; 
• Maintaining attendance records and generate reports for school leadership;
• Collecting student excuse notes, making all changes necessary in attendance database, filing them appropriately
• Creating and entering attendance rosters for student trips or alternate schedule days;
• Creating and distributing attendance letters to parents of absent students and coding chronically absent or truant students as at risk in the Student Information database;
• Checking and reviewing a variety of data for accuracy, completeness, and conformance to established standards and procedures;
• Assisting in maintenance of school-based records;
• Ensuring compliance with all state, federal and organizational policies and procedures with regards to student data;

All mandated data is submitted on time and error free

• 100% of student errors resolved prior to PEIMS submissions
• 100% of student records are well organized and stored in compliance with district policies

Expenses are within the approved budget and compliant

• Support Director of Campus Operations with finance related tasks such as credit card reconciliation, revenue tracking, purchasing and receiving
• Maintain cashless store with appropriate budget coding
• Assisting the Director of Campus Operations with the maintenance of cash receipts and revenue tracking

The front office service quality score on the campus blueprint will be an A

• Assisting with coverage of front desk as needed during the school year and through summer programming, including warmly greeting and assisting all visitors, answering and processing all incoming calls in an efficient and rapid manner, signing in/out students ;
• Overseeing daily administrative operations and resolving problems related to day-to-day operations of the Front Office;
• Ensure all locations on campus are free of clutter and well organized, ready to receive visitors;
• Assisting in maintaining office security: I.D. badges provided to all employees and students;

98% of Annual Enrollment forms are submitted and approved

• Checking and reviewing a variety of data for accuracy, completeness, and conformance to established standards and procedures;
• Supporting with a strong strategy to market, follow up and track annual enrollment forms for all students

Campus safety is prioritized 100% of the time

• Training will be provided to serve as the medical designee back up for minor student issues and concerns as they arise on campus;
• Taking all necessary and reasonable precautions to protect students, equipment, materials, and facilities;
• Assisting the Director of Campus Operations with monthly safety drills and support personnel in an emergency

Execute positive internal and external communication

• Serve as point of contact for daily facilities and custodial needs on campus
• Assisting the Director of Campus Operations with the supervision of the school’s auxiliary services and communicating any adjustments needed– transportation, child nutrition, and vendor relationships;
• Conduct bus audits, share bus routes and communicate with parents any transportation changes.

Specific measurable system implementation

• Thinking strategically about operational systems and providing recommendations for increased efficiency, staff satisfaction and preserving data integrity; 
• Assisting the Director of Campus Operations with the set-up of the courses, staffing and locations of the master schedule in both excel and Skyward
• Be familiar with how to read and audit student schedules
• Additional duties as assigned.

THE PERSON

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:

MUST HAVES

• 1-3 years of business, operational, or managerial experience 
• Knowledge of finance, accounting, budgeting, and cost control procedures 
• Knowledge of the laws, rules, procedures, and programs specifically related to the business operation of public schools in Texas
• Ability to analyze, develop, establish, and maintain efficient office work flow and administrative processes
• Ability to maintain the highest level of confidentiality
• Ability to exercise excellent judgment in decision-making
• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Openness to giving and receiving frequent feedback
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast-paced and results-oriented environment
• Ability to juggle multiple tasks and initiatives at once
• Demonstrated ability to work on a team
• A dedication to learn, grow, and develop as a professional

THE MUST HAVE BELIEFS 

• Belief in and commitment to the mission and core values of YES Prep Public Schools 
• Desire to disrupt systemic status quos in education 
• Willingness to go above and beyond to disrupt said status quos 
• Passion to develop resiliency through a relentless pursuit of jaw-dropping results 
• Conviction that high expectations + high accountability = high performance and high growth 

EVERY OPPORTUNITY STARTS WITH A YES

Great schools begin with great people who believe every day is an opportunity to make a difference. At YES Prep, you have an opportunity to join a family of educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it’s the future of public education—it’s an opportunity to say, “Yes, you can!

THE PERKS

• Compensation – This position is an non-exempt, hourly position; salary offers commensurate with experience.

• Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.

• Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.

• Paid Time Off – Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.

• Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid at 100%, based on eligibility and tenure.

• Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.

• Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place To Work in 2018, 2019, 2021 and 2025. We won the 2012 Broad Prize for Excellence in Urban Education   and were a 2016 finalist as well.

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.