Operations Coordinator Commercial Real Estate

SVN Wood Properties

Knoxville, TN

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JOB DETAILS

SKILLS

Administrative Skills, Brokerage, Commercial Real Estate, Communication Skills, Customer Relationship Management (CRM) Systems, Database Administration, Database Technology, Detail Oriented, Documentation, Email Marketing, Expense Tracking, Health Insurance, Home Inspections, Leasing, Market Research, Marketing, Marketing Campaign, Multiplatform/Cross-Platform, Networking Events, Online Marketing, Operational Support, Organizational Skills, Photography, Plan Meetings, Post Closing, Presentation/Verbal Skills, Property Management, Real Estate, Sales, Subversion, Team Player, Time Management, Training/Teaching, Travel Planning, Writing Skills

LOCATION

Knoxville, TN

POSTED

30+ days ago

Benefits:

Competitive salary
Health insurance
Opportunity for advancement
Paid time off
Training & development

About SVN | Wood Properties
SVN | Wood Properties is a commercial real estate brokerage and property management firm serving East Tennessee for more than 45 years. Our team specializes in helping property owners, investors, and businesses buy, sell, and lease commercial properties.

We are seeking a highly organized Operations Coordinator to support our Industrial Brokerage Team. This role plays a key part in keeping listings, transactions, and internal operations running smoothly in a fast-paced professional environment.

This position is ideal for someone who enjoys organization, coordination, and being a reliable support partner to a high-performing team.

Position Overview
The Commercial Real Estate Operations Coordinator provides administrative and operational support to the Industrial brokerage team. This role assists with marketing coordination, transaction documentation, scheduling, database management, and general team support throughout the commercial real estate deal process.

The ideal candidate is detail-oriented, organized, and comfortable managing multiple responsibilities while keeping processes on track.

Key Responsibilities
Marketing and Listing Support Assist with preparation of marketing materials for property listings

Maintain listings across online platforms such as LoopNet, Crexi, and CoStar
Organize listing information including photos, floor plans, and property details
Assist with email marketing campaigns and digital marketing efforts
Coordinate listing photography and marketing timelines
Conduct basic market research including comparable sales and lease rates

Transaction Coordination

Assist with commercial real estate transactions from contract through closing
Prepare transaction documents and manage electronic signatures
Track important deadlines including earnest money deposits and due diligence periods
Coordinate inspections, surveys, environmental reports, and appraisals
Assist with closing coordination and post-closing documentation

Administrative and Data Support

Maintain CRM databases and internal Google Drive files
Enter new leads, contacts, and comparable data into internal systems
Schedule property tours, meetings, and client appointments
Coordinate property showings and inspections
Assist with internal reporting and tracking team activity

Team and Office Support

Track team expenses and assist with commission processing
Coordinate meetings, travel logistics, and networking events
Provide general administrative support to the brokerage team

Qualifications

1–3 years of administrative, office support, or operations experience preferred
Strong organizational and time management skills
Ability to manage multiple assignments and deadlines
Strong written and verbal communication skills
Experience using Google Workspace or similar office software
Experience with CRM or database systems is helpful but not required

Benefits

Paid Time Off and paid holidays
Professional development opportunities
Opportunity to gain experience in the commercial real estate industry
Collaborative team environment with long-term growth potential

Operations Coordinator Commercial Real Estate

SVN Wood Properties

Knoxville, TN

About the Company

SVN Wood Properties

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