Operations Administrative Assistant

Job Title: Operations Administrative Assistant

Job Description

The Operations Administrative Assistant provides comprehensive administrative and operational support in a fast-paced office environment. This role focuses on accurate data entry, record maintenance, payroll support, and coordination of work orders while helping to monitor operational processes and support contract documentation. The position is ideal for a highly organized professional who enjoys working cross-functionally and contributing to the efficiency and reliability of daily operations.

Responsibilities

• Provide general administrative support, including accurate data entry and thorough review of records.
• Assist with payroll support by reviewing employee hours and ensuring time entries are accurate and complete.
• Review and enter work orders into the appropriate systems and maintain related records such as sign-in sheets and other documentation.
• Monitor operational processes and workflows to help ensure tasks are completed as expected and in a timely manner.
• Support contract review by organizing, tracking, and assisting with documentation as needed.
• Assist with document storage and vaulting procedures to ensure records are properly filed, secured, and easily retrievable.
• Collaborate with multiple departments to gather required information and ensure smooth communication and follow-through on tasks.
• Follow established processes and standard operating procedures to support accuracy, compliance, and completion of assigned work.
• Prioritize daily responsibilities effectively to meet deadlines in a fast-paced environment.
• Contribute to a culture of safety, integrity, and continuous improvement by sharing ideas and supporting process enhancements.

Essential Skills

• 5+ years of administrative and/or operations support experience.
• Proven ability to quickly learn new tasks, systems, and processes in a fast-paced environment.
• Strong attention to detail with a consistent focus on accuracy and completeness of work.
• Effective communication skills, with the ability to collaborate across departments and gather required information.
• Strong organizational and time management skills to prioritize multiple responsibilities.
• Experience with data entry and general administrative support.
• Proficiency with Microsoft Office, including Excel.
• Exposure to payroll or time entry processes.
• Experience working in a construction environment is ideal; experience in manufacturing, utilities, warehouse, transportation, or a related area is also suitable.

Additional Skills & Qualifications

• Experience with Sage or similar business software is a plus.
• Customer service experience in an office or operations setting.
• Cross-department exposure within construction or related industries.
• Demonstrated ability to follow established processes and standard operating procedures.
• Interest in contributing ideas for process improvements and operational efficiency.
• Comfort working in a growing organization with an expanding geographic footprint.

Work Environment

This is a full-time, fully in-office position based at the company's headquarters in Bridgeport, CT. The standard schedule is Monday through Friday, generally between 8:00 AM and 6:00 PM, with an 8-hour workday and a 40-hour workweek; some flexibility is available within core office hours, and overtime is available. The organization operates as a leading provider in the pavement marking industry across New England, with ongoing expansion into CT, NY, and RI and a long-standing reputation for stability and growth. The culture emphasizes safety, integrity, and a family-style environment where cross-department communication is encouraged and everyone is known by name. Employees are encouraged to share ideas through an initiative program that rewards team members for improvements that benefit the company. The workplace offers paid holidays, PTO that begins accruing on day one, medical, dental, life, and voluntary vision benefits (effective the first month after 60 days), a 401(k) with employer match, a companywide holiday shutdown from Christmas through New Year's, training and mentorship, ongoing professional development, and annual performance-based pay increases. Dress includes name-bearing shirts that support a friendly, approachable atmosphere and help foster a sense of community and teamwork.

Job Type & Location

This is a Contract to Hire position based out of Bridgeport, CT.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bridgeport,CT.

Application Deadline

This position is anticipated to close on Jul 13, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.