Office Services Clerk

An established law firm is seeking an Office Services Clerk to support their Atlanta office.

Responsibilities

• Scanning and processing legal mail for multiple attorneys
• Sort and distribute incoming mail and packages
• Prepare outgoing mail and packages for shipment.
• Maintain accurate records of all incoming and outgoing mail
• Primary responsibility to Reception, Hospitality, Records and Office Services.
• Answer phones, greet and direct clients and guests, adhering to security protocol.
• Conference room management, including scheduling conference rooms and maintaining appearance and supply levels.
• Coordinate catering.
• Maintain the overall cleanliness of kitchens, supply rooms and conference rooms.
• Keeping files up to date, following a filing system, and organizing records, such as letters, legal documents, case files and correspondence.
• Operate digital image scanning equipment to capture images and generate associated text and follow established scanning and quality control procedures in producing digital files in specified format for further processing;
• Conduct quality checks and audits by verifying electronic images on the screen and correcting any scanning malfunctions;
• Assist with all Firm related clerical tasks including, but not limited to filing, faxing, scanning, sorting, typing and copying;
• Ensure the integrity and confidentiality of all records;
• • Maintain inventory of office supplies and materials, including those specific to the mailroom supplies; and
• Perform other duties as assigned by Management and/or Team Leaders.

Skills Required

• Previous experience in an administrative or mailroom role preferred.
• Familiarity with office management procedures and equipment.
• Proficiency in outlook or similar software for email, calendar, and document management
• Proficiency in Microsoft Word
• Strong organizational skills.
• Ability to work under pressure and manage multiple tasks.
• Customer service experience.