Office Services Associate

Our mission is to provide   modernized technology platforms,   elevated technology support, and   valuable insights, empowering our clients to excel in what they do best.

 

 

We are seeking a highly organized and service-oriented Office Services Associate to support the daily operations of our workplace. This role plays a key part in maintaining a professional, efficient, and welcoming office environment while also serving as back-up reception support.

Key Responsibilities

Office Operations & Administration

• Oversee the day-to-day administrative functions of the office, ensuring a clean, organized, and professional workspace
• Monitor and manage office supplies, pantry items, and essential resources; restock as needed
• Coordinate with janitorial and maintenance teams to maintain office cleanliness and functionality
• Implement and maintain effective filing and organizational systems (digital and physical)

Employee & Customer Support

• Deliver exceptional customer service to employees, addressing requests and inquiries promptly
• Act as the primary point of contact for office-related issues, resolving concerns efficiently
• Identify opportunities to improve office processes and enhance the employee experience

Vendor & Facilities Coordination

• Liaise with external vendors (janitorial, maintenance, office equipment, etc.) to ensure timely service delivery
• Monitor vendor performance and address service gaps to maintain high standards

Events & Meeting Coordination

• Assist with planning and executing office events, meetings, and conferences
• Coordinate logistics including room setup, catering, and audio-visual needs
• Prepare meeting rooms and materials to ensure seamless execution

EHS & Audit Support

• Support compliance with local, state, and federal safety and environmental regulations
• Promote workplace safety procedures and emergency protocols
• Conduct safety checks and assist with risk assessments
• Support internal and external audits (ISO, SOC, and related compliance activities)

Required Skills & Qualifications

• Previous experience in office administration or facilities support preferred
• Professional demeanor with strong customer service skills (“corporate polish”)
• Ability to lift 50+ pounds as needed
• Valid driver’s license and reliable transportation (required for occasional remote site support)
• Strong proficiency in:
  • Microsoft Excel
  • Microsoft Outlook (calendar management)
  • Data entry and internet research
• Excellent organizational, communication, and problem-solving skills

Additional Information

• This role requires flexibility to occasionally support a remote site
• Candidates should be dependable, proactive, and detail-oriented

Opensity Solutions, provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

 

 

$17.25 - $49.88