Office Operations Coordinator

What You Will Do:

• Coordinate and execute day-to-day workplace operations and maintain an organized, functional, professional, and welcoming office environment.
• Maintain reliable systems for recurring office responsibilities, supply ordering, equipment maintenance, vendor service, and workplace projects.
• Serve as a primary point of contact for property management, building maintenance, security, parking, access control, and other workplace vendors.
• Coordinate service and maintenance for office equipment and appliances, including coffee machines, refrigerators, ice machines, water equipment, and other shared workplace resources.
• Coordinate employee and visitor building access, parking logistics, QR codes, and related workplace access needs.
• Coordinate & support major firm events and employee engagement activities, including food, beverages, supplies, setup, and breakdown for internal meetings, client meetings, firm lunches, happy hours, leadership meetings, and company-wide events.
• Partner with HR and IT on employee onboarding and offboarding, including workstation readiness, parking, building access, office supplies, and workspace transitions.
• Support office moves, cleanouts, storage organization, workspace reconfiguration, and other facilities-related projects.
• Support operational needs for the Austin and Fort Worth offices, including supplies, building coordination, vendor needs, office organization, and special projects with occasional travel as needed.
• Proactively identify workplace issues and opportunities for improvement before they become urgent or disruptive.

What We Are Looking For:

• 2-5 years of experience in workplace operations, facilities coordination, administrative support, hospitality, or a related role.
• Strong organizational and time-management skills with the ability to manage multiple priorities and recurring responsibilities with the ability to work independently while also collaborating effectively across a team.
• A proactive mindset with a strong sense of ownership and follow-through with a high attention to detail and the ability to anticipate needs.
• Excellent interpersonal and customer service skills & strong written and verbal communication skills.
• Strong problem-solving skills and sound judgment regarding when to resolve an issue independently and when to escalate.
• Thrives in a dynamic, fast-paced environment with the ability to identify urgent priorities, adapt quickly to changing circumstances, and manage multiple competing demands.
• Proficiency with Microsoft Office applications, including Outlook calendaring, Excel, and PowerPoint, as well as Adobe Acrobat, with the ability to quickly learn and effectively utilize workplace, vendor, access-control, and administrative systems.
• Ability and willingness to perform hands-on workplace responsibilities as needed.