Office Manager
Title: Office Manager (Part Time and/or Full Time)
Employer: CEF of VA Inc., Northern Virginia Chapter
Report to: Local Director
GENERAL RESPONSIBILITIES: Oversee all office operations
Financial
· Send out contribution receipts and annual statements to donors
· Help with printing, mailing, and recording donations from appeal and other letters
Public Relations
· Greet office visitors and answer phone calls
· Compile and organize materials for Pastor’s Packet and Principal’s Packet
· Interact with venues and business contacts for events
· Handle CEF’s child protection screening for staff, committee, and volunteers
Internal Communication & Collaboration
· Facilitate the dissemination of information to GNC/JYC teams
· Gather and assimilate monthly GNC reports and update it in CEF’s MRA system and the GNC roster spreadsheet
Clerical
· Request insurance certificates for facility use requests for GNCs and update it each year for each public school system (seasonal)
· Purchase office supplies and maintain inventory of CEF materials as needed
· Print and sort the GNC registration form for schools, CYIA packets and other resources as needed (seasonal)
· Work with the Prayer Champion and create a monthly prayer calendar for NOVA Chapter friends and supporters
· Send the weekly prayer requests and praises to the State’s Prayer Coordinator and prayer supporters
· Compile outreach packets for distribution to pastors, churches and schools and for special events as needed
· Maintain files (both electronic and hard copy) of policies, general office procedures, correspondences and various statistical reports in accordance with record retention guidelines with monthly backup to external hard drive
· Place orders for GNC materials from CEF Press, create the invoice, and send out the invoices as needed
· Other duties as assigned
QUALIFICATION
· Active in a local church
· Two years’ minimum experience in administrative support role in a professional environment
· Demonstrated experience handling multiple tasks simultaneously
· Demonstrated experience in MS Office and/or Quick Book
· Demonstrated experience in file maintenance, editing, and proof reading
· Professional appearance and demeanor
· Bachelor’s degree preferred
KNOWLEDGE / SKILLS / ABILITIES
· Excellent communication and interpersonal sills
· Excellent assessment and observation skills, with attention to detail
· Excellent organizational skills, particularly accuracy in record keeping and effective time management
· Ability to prioritize projects and be discrete, exercising good judgment
· Ability to plan and coordinate events, programs, and administrative workflow
· Ability to maintain professional rapport in all modes of communication
· Ability to work independently with minimum supervision and as an effective team member
As a religious organization, CEF is permitted and reserves the right to prefer employees or prospective employees on the basis of religion.