Requisition ID: 181605\n
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Job Level: Entry Level\n
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Home District/Group: Southern California District\n
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Department: Administration\n
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Market: Transportation\n
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Employment Type: Full Time\n
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\nPosition Overview\n
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\nWe are currently looking for a proactive Office Manager to support our growing team and associated District Office location in Costa Mesa, CA. The successful candidate will provide exceptional office administration support to a fast-paced construction/engineering group in Southern California.\n
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\nOffice administration support duties may include: new hire onboarding, maintaining office systems, supplies, assisting with payroll distribution, document management, office clerical/support services, printing, mail distribution, greeting visitors, answering phones along with other assigned tasks.\n
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\nDistrict Overview\n
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\nKiewit’s Southern California District is one of Kiewit’s leading infrastructure districts specializing in heavy civil projects that include earth moving, water/wastewater, transportation, roadways, and power projects. Most of our work is concentrated in the Southern California region.\n
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\nLocation\n
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\nThis position will be based out of our Southern California District Office in Costa Mesa, CA.\n
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Responsibilities
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- Manage the front desk/reception operations, acting as the first point of contact for guests, employees, candidates, and vendors
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- Payroll and Timecards verification
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- Coordinate new hire onboarding with HR/Business team (recruiting, onboarding, responding to employees’ inquiries, attendance tracking, time off requests processing).
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- Sorting and Distribution of incoming mail
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- Keep the office clean, stocked, and organized throughout kitchen, conference rooms, stock and storage rooms/closest, and communal areas
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- Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order
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- Manage all information regarding the office, between the building management and the staff.
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- Coordinate schedules, travel arrangements and expenses.
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- Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals
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- Coordinate and arrange travel; prepare travel packets (itineraries, maps/directions and meeting notes).
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- Assist with presentation preparation.
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- Prepare outgoing mail and correspondence, including e-mails and faxes.
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- Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes).
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- Handle sensitive and confidential information with discretion
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Qualifications
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- Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio and SharePoint.
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- Familiar with Adobe products including Acrobat and InDesign is preferred.
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- High school diploma and at least 3+ years applicable executive-level support experience, preferably in one of the following fields: engineering, construction or oil/gas/chemicals.
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- Strong time-management skills and multitasking ability
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- Must be a positive, proactive, strong team participant with the ability to maintain strict confidentiality.
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- Experience planning meetings in a fast-paced environment.
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- Can independently execute their work with minimal oversight and proactively assess personnel and office needs as they arise.
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Other Requirements:\n
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- Regular, reliable attendance
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- Work productively and meet deadlines timely
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- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
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- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
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- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
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Base Compensation: $27/hr - $37/hr\n
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\n(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)\n
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\nWe offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.\n
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\nEqual Opportunity Employer, including disability and protected veteran status.