Office Manager / Senior Accounting Administrator – Construction

We are seeking a high-performing Office Manager / Senior Accounting Administrator to lead financial and administrative operations for a growing construction company. This is a hands-on, high-impact role for someone who can effectively manage day-to-day accounting, payroll, HR, and administrative functions across multiple entities.

Key Responsibilities

• Own and manage full-cycle payroll and payroll tax compliance for field and office staff.
• Lead HR administration including onboarding, benefits, compliance, and employee records.
• Oversee construction purchasing and job administration, ensuring accurate cost tracking and vendor coordination.
• Maintain and reconcile accounting, payroll, and project management systems (e.g., ComputerEase, QuickBooks, etc.).
• Manage full-cycle bookkeeping across multiple related entities with high accuracy.
• Process and reconcile intercompany transactions monthly.
• Prepare monthly internal financial statements, including job cost analysis, variance reporting, and cash flow tracking.
• Partner with leadership on financial visibility, reporting, and operational insights.
• Coordinate year-end close and work directly with external bookkeeping and accounting firms.
• Manage insurance operations including COIs, renewals, compliance tracking, and claims.
• Maintain company licenses and update as needed to support ongoing compliance and business operations.
• Manage corporate-level administrative needs including licensing, paperwork, business accounts, and related compliance documentation.
• Lead end-to-end Accounts Receivable operations, ensuring accurate billing, timely cash application, deposit management, and reconciliation of customer accounts.
• Oversee and execute the full Accounts Payable function, including vendor disbursements, documentation control, and reconciliation support.
• Manage implementation of system process automation.


Required Qualifications

• 5+ years of experience in accounting, bookkeeping, or office management.
• Strong experience in the construction industry (REQUIRED).
• Deep understanding of job costing, WIP reporting, and multi-entity accounting.
• Experience managing payroll, financial reporting, and intercompany transactions.
• Ability to operate independently and take ownership of processes.
• High attention to detail with strong organizational skills.
• Proficiency in accounting systems (ComputerEase, QuickBooks, or similar).

Preferred Qualifications

• Experience in accounting, bookkeeping, or office management role.
• Experience with construction and service software.
• Experience with construction AIA billings.

What Success Looks Like

• Accurate and timely monthly financial reporting.
• Clean, reliable job cost data for decision-making.
• Organized and efficient administrative operations.
• Strong support to leadership with financial visibility.

Benefits

• Competitive salary (based on experience) $80,000-$95,000 base salary.
• Quarterly bonus program.
• 401(k) plan.
• Health benefits.
• Paid time off.
• Short-term disability.
• Cell phone allowance.
• Opportunity for professional growth within the organization.

Hours M-F, 7am-4pm