Office Manager

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . This role is ideal for someone who enjoys being at the center of office operations, creating a welcoming environment for employees and visitors, and taking ownership of facilities, vendor management, and workplace initiatives.

Our client is seeking a proactive and highly organized Office Manager to oversee the day-to-day operations of a growing healthcare-focused investment firm. This role is ideal for someone who enjoys being at the center of office operations, creating a welcoming environment for employees and visitors, and taking ownership of facilities, vendor management, and workplace initiatives. The ideal candidate is professional, resourceful, and service-oriented, with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. Hours are generally 8:30am-5:30pm with flexibility as needed, particularly during an upcoming office relocation project, and the role is fully onsite five days per week.

Key Responsibilities:

• Manage daily office operations, including reception duties, visitor experience, conference room coordination, phone support, and workplace services
• Oversee vendor relationships, facilities management, office maintenance requests, food service coordination, and supply inventory
• Serve as a key project lead for the firm's upcoming office relocation, coordinating logistics, vendors, movers, and workplace setup
• Coordinate daily lunch service, employee events, annual offsites, quarterly gatherings, and other culture-building initiatives
• Partner with administrative and leadership teams on special projects, operational improvements, and employee experience programs
• Maintain office safety procedures, workplace organization, and a professional environment that reflects the firm's standards

Qualifications:

• 2+ years of office management, office coordination, reception, workplace operations, or related corporate experience
• Bachelor's degree highly preferred
• Strong organizational skills with the ability to manage multiple projects, vendors, and competing priorities simultaneously
• Excellent communication and customer service skills, including experience interacting with visitors, executives, and external partners
• Proficiency in Microsoft Outlook and other Microsoft Office applications; strong technology skills preferred
• Positive, adaptable, and service-oriented personality with a willingness to take ownership and contribute wherever needed

Compensation/Benefits:

• Up to $95K base salary plus bonus opportunity
• Comprehensive medical, dental, and vision coverage with employer-paid healthcare options and HSA contributions
• 401(k) with company match
• PTO package
• Daily lunch program, office refreshments, rideshare reimbursement for late evenings, and charitable giving match program

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)