Office Manager

About Kinn

Kinn is a fine jewelry brand built on the idea of Modern Legacy: pieces made to be worn every day and passed down. We operate our HQ and fulfillment in Downtown LA with stores in Culver City (Platform) and New York (Bleecker Street, West Village), a third location on the way and a team of about 25 people.

About the Role

You are the person who makes Kinn run as a workplace. You own the employee lifecycle logistics from offer letter to exit interview, keep the hiring pipeline moving, and keep the office itself running. This is a destination role for an experienced administrative operator who wants meaningful ownership on a part time schedule. Your job is the visible, physical, daily work of running a great place to work.

What You Will Own

Onboarding and Off-boardingEnd to end ownership of new hire onboarding: checklists, welcome materials, equipment and access setup, orientation, first week scheduling, and coordination of 30, 60, and 90 day check ins. On exits, you run the logistics: equipment and access recovery, exit meeting scheduling, and routing final paperwork to our payroll lead.

Hiring coordinationPost open roles and manage the applicant pipeline in our ATS. Run first pass resume screening against criteria set by the hiring manager. Schedule interviews and keep candidates moving with timely communication. Initiate background checks and send approved offer letters. Turn manager supplied role outlines into clean job postings.

Employee experienceOwn the rhythm of recognition: work anniversaries, milestones, and team celebrations. Plan and execute team events and all hands logistics across HQ and stores. Be a consistent, trusted onsite presence people bring questions to.

Office managementKeep HQ running: supplies, vendors, shipping, and space upkeep. Coordinate workplace needs with our store leads in Culver City, New York, and Newport Beach.

People logisticsCoordinate required trainings and track completion. Run scheduling and follow up for our twice yearly review cycle. Hand completed employment paperwork to our payroll lead for filing.Who You Are

• A minimum of 5 years in office management, administration, or operations.  
• Organized to a fault. You keep checklists that actually get checked, and things do not fall through when you own them.
• Discreet by nature. You will be near sensitive information, and people trust you because you never repeat it.
• Warm and direct. Comfortable being the human everyone calls first.
• At home in a small company where the job description is a starting point, not a fence.
• Based in Los Angeles and able to be onsite 2 to 3 days per week.

Details

• Part time, about 20 hours per week across 2 to 3 in office days. This role is designed to stay part time.
• $35 to $40 per hour depending on experience.
• Onsite in Downtown LA with occasional visits to retail stores when needed

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