Office Manager

Overview

We are seeking a proactive and organised individual to take on a pivotal role within our office environment. The successful candidate will be responsible for ensuring the smooth operation of administrative functions, supporting various teams, and enhancing the overall workplace experience.

Key Responsibilities

• Manage day-to-day office operations, ensuring efficiency and productivity.
• Oversee office supplies and inventory, placing orders as necessary.
• Maintain filing systems and ensure all office related documentation is organized and up to date.
• Serve as the primary point of contact for office-related queries and issues.
• Support HR activities such as onboarding new staff and maintaining employee records.
• Handling incoming/outgoing mail, package deliveries, and managing external shipping logistics.
• Organizing company events, team offsites, catered lunches, and setting up setup requirements for board or department meetings.
• Coordinating with IT support to ensure office hardware (printers, Wi-Fi, audio/visual gear) stays functional.

Requirements

• Proven experience in an administrative or office management role.
• Strong organizational skills with the ability to prioritise tasks effectively.
• Excellent verbal and written communication skills.
• Proficient in Google Workspace and other relevant software.
• Ability to work independently and as part of a team.

Nice to have

• Experience with budgeting and financial management.
• Knowledge of health and safety regulations.
• Familiarity with Notion to track cross-departmental projects and office initiatives.
• Ability to write clear Standard Operating Procedures for office tasks, emergency protocols, and administrative workflows.
• Troubleshooting hardware for hybrid meetings (e.g., Google Meets, TV screens, and microphones).
• Familiarity with basic IT security hygiene, digital access permissions, and data privacy practices.