Office Manager/ Facilities Manager

Office Manager / Facilities Manager

Job Type Contract (6–12 Months)

Position Overview We are seeking an Office Manager / Facilities Manager responsible for ensuring the smooth day-to-day operation of the office while supporting leadership, internal initiatives, and business operations. This role offers exposure to a wide range of projects and activities across the organization.

Key Responsibilities

• Serve as the first point of contact for visitors and incoming calls
• Manage office facilities, vendors, supplies, mail, equipment, and meeting rooms
• Coordinate employee communications and support a safe, secure, and productive workplace
• Assist with travel arrangements, onboarding activities, and administrative support across departments

Office Management

• Maintain office appearance, seating plans, kitchen areas, and shared spaces
• Coordinate repairs and liaise with property management as needed
• Manage meeting room scheduling, setup, supplies, and catering
• Oversee office inventory, equipment maintenance, vendors, and related invoices

Business Support

• Support planning and delivery of company events, employee programs, and internal initiatives
• Assist with fundraising activities, social events, and employee engagement efforts
• Provide administrative support for leadership and special projects
• Facilitate flight bookings and travel logistics

Qualifications

• Experience as a coordinator, receptionist, executive assistant, or administrative assistant
• Previous administration experience
• Proficiency with Microsoft Office and Google Workspace
• Experience working with stakeholders and managing multiple priorities

Additional Information

• Location: New York City, NY