Office Manager / Executive Assistant

A growing construction company is seeking a highly organized, proactive Office Manager / Executive Assistant to oversee day-to-day office operations while providing high-level administrative support to company leadership. This role will serve as a key point of coordination between the office, vendors, property/site needs, and internal teams.

A growing construction company is seeking a highly organized, proactive Office Manager / Executive Assistant to oversee day-to-day office operations while providing high-level administrative support to company leadership. This role will serve as a key point of coordination between the office, vendors, property/site needs, and internal teams.

Responsibilities

• Email management for the CEO/Chairman
• Oversee daily office operations, ensuring administrative needs are handled efficiently and professionally.
• Provide executive-level administrative support, including calendar management, scheduling, correspondence, and recurring tasks.
• Coordinate onboarding logistics for new employees, including documentation, supplies, workspace, and access.
• Maintain organized company records, files, documents, and administrative systems.
• Coordinate vendors, service providers, building maintenance, and office-related needs.
• Manage property and construction site-maintenance assignments, ensuring requests are communicated, scheduled, and completed.
• Track outstanding projects, maintenance items, and administrative assignments through completion.
• Serve as a central point of communication between leadership, employees, vendors, contractors, and other stakeholders.
• Anticipate needs, resolve administrative issues, and keep day-to-day operations running smoothly.
• Support leadership with special projects and other operational priorities as needed.

Qualifications

• Bachelor’s degree required.
• 7+ years of office management, executive assistant, operations, or administrative experience.
• Construction, contracting, property management, or related industry experience strongly preferred.
• Highly organized with strong attention to detail and follow-through.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proactive, resourceful, and comfortable taking ownership of responsibilities.
• Strong proficiency with Microsoft Office and general office technology.
• Professional, dependable, and comfortable working with both office and field personnel.
  

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