Benefits:- 401(k)
- Competitive salary
- Flexible schedule
- Training & development
Benefits/Perks- Flexible Scheduling
- Competitive Compensation
- Careers Advancement
Job SummaryWe are seeking an
Office Manager/Community Liaison to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently; bridge between our organization and the local community (Hospital, Doctors office; Rehab facilities; Long term care facility; Assisted Living Facilities, etc.). Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment; marketing, building relations with partners in the community. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.
Responsibilities - Maintain calendar of appointments and meetings
- Design the office layout with efficiency and organization in mind
- Collaborate with human resources to create, update, and maintain office procedures
- Maintain office equipment in good working order with the assistance of the IT department
- Pay and record invoices
- Negotiate contracts and pricing with vendors and service providers
- Accurately maintain general office budget
- Relationship Management: Build and maintain strong partnerships with the community (hospital, Doctors office; Rehab facilities; Long term care facility; Assisted Living Facilities, etc.)
- Public Communication: Act as the "public face" by presenting the agency at meetings, and answering inquiries.
- Needs Assessment: Gather community feedback and concerns to inform the organization's decision-making and project planning.
- Conflict Resolution: Mediate disputes and resolve grievances between the community and the agency.
- Resource Referral: Connect community members with relevant services, resources, or programs.
- Event Coordination: Organize and facilitate town halls, workshops, and outreach events.
Qualifications- High school diploma/GED required, some college preferred
- Previous experience as an Office Manager or similar position preferred
- Understanding of office equipment, systems, and procedures
- Skilled in Microsoft Office, Excel, and Outlook
- Excellent time management skills and ability to prioritize multiple tasks
- Strong problem-solving skills and attention to detail
- Excellent verbal and written communication skills