Office Manager

Office Manager

Carlsbad, CA - US

What we value:

• Honesty & Integrity: Uphold ethical standards and a strong work ethic.
• Passion & Curiosity: Show enthusiasm for medical device engineering and continuous learning.
• Problem Solving & Learning Ability: Demonstrate problem-solving skills and seek professional growth.

Key responsibilities:

• Oversee and maintain a clean, organized, and efficient office environment, including coordination of cleaning services for the office, company condo, and company vehicle.
• Manage company-owned assets including company condo and company vehicle, ensuring maintenance, scheduling, and proper use.
• Coordinate office maintenance, facilities management, and repairs, liaising with vendors and building management as needed.
• Support office relocation efforts, including planning and coordination for moving to a new building.
• Manage office budgets and expenses, tracking invoices, payments, and utilities service agreements.
• Manage incoming and outgoing mail, packages, and deliveries.
• Prepare and distribute documents, memos, reports, and presentations as required.
• Handle office supply inventory, order replenishments, and ensure adequate stock levels.
• Coordinate daily office operations including lunch ordering and general workplace logistics.
• Ensure office compliance with health and safety regulations and maintain emergency preparedness protocols.
• Coordinate interview scheduling and candidate logistics in support of recruitment efforts.
• Provide administrative support for meetings, including scheduling, catering, and materials preparation.
• Welcome and assist visitors, ensuring a professional and positive experience.
• Coordinate accommodations and logistics for global visitors.
• Support trade shows and events, including coordination of travel, accommodations, and on-site logistics for attendees.
• Support coordination of company events, team activities, and participation in trade shows.
• Support planning and execution of events involving international or out-of-town visitors.
• Other duties as assigned.

What we are looking for:

• Bachelor's degree in business administration or related field.
• 3+ years of relevant work experience.
• Strong organizational and multitasking abilities, with excellent attention to detail.
• Outstanding communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
• Demonstrated ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Problem-solving skills and the ability to handle unexpected situations with flexibility and composure.
• Proficiency in office software, including MS Office (Word, Excel, PowerPoint) and email systems.

What we offer:

• Impactful work in the medical device industry.
• Collaborative environment and career development.
• Comprehensive benefits, including medical, dental, vision, 401(k), PTO, and disability support.