Office Manager and Personal Assistant to CEO

Required Skills

• Microsoft 365
• ​ Google Workspace
• ​ Slack
• ​ Zoom

Job Summary

About this role

The Office Manager / Personal Assistant to the CEO ensures the smooth day-to-day operation of the office (c.40%) while providing high-level executive support to the CEO (c.60%). This role manages office operations, executive scheduling, travel, communications, meetings, vendors, and special projects, serving as a trusted partner in a fast-paced technology environment.

Examples of responsibilities include:

• Manage daily office operations and vendor relationships.
• Oversee office supplies, facilities, security, maintenance and workplace experience.
• Coordinate onboarding logistics and office events.
• Manage the CEO's complex calendar and meeting schedule.
• Coordinate domestic and international travel and itineraries.
• Screen correspondence and prioritize communications.
• Prepare agendas, presentations and meeting materials.
• Take meeting minutes and track action items.
• Process expenses and approvals.
• Support Board and executive leadership meetings.
• Handle confidential information with discretion.
• Partner across departments on strategic initiatives.
• Maintain filing systems and executive records.
• Coordinate visitors and executive hospitality.
• Perform other duties as assigned.

Baseline

Seniority

3 -​ 7 years of experience as an Office Manager and Executive/Personal Assistant

Work experience

Breadth of experience including project management,​ calendar/travel operations,​ and other administrative tasks (e.​g.​,​ office supplies,​ email,​ meeting minutes)

Hard skills

Microsoft 365,​ Google Workspace,​ Slack,​ and Zoom proficiency

Miscellaneous

Responsive and willing to log on ad-​hoc as needed (e.​g.​,​ if flights get cancelled)

Nice-to-have

Work experience

Experience in a high-​growth technology company or worn multiple hats in fast-​paced environments (e.​g.​,​ event managers,​ restaurant co-​ordinators)

Education

Bachelor's degree

Traits to avoid

Frequent career moves including multiple 1-​2 year stints

At an overly strategic level (e.​g.​,​ Chief of Staff) or running a large team (i.​e.​,​ not an IC)