Accidental Death and Dismemberment (AD&D), Administrative Skills, Beverages, Calendar Management, Communication Skills, Customer Support/Service, Dental Insurance, Detail Oriented, Employee Assistance Plan, Facilities and Maintenance, Fire Safety, Health Plan, Hospital, Housekeeping/Cleaning, Insurance, Interpersonal Skills, Inventory Management, Microsoft Office, Onboarding, Operational Support, Operations, Organizational Skills, Presentation/Verbal Skills, Preventive Medicine, Property Management, Purchasing/Procurement, Quality Assurance, Quality Control, Reimbursement, Safety/Work Safety, Team Player, Technical/Engineering Design, Telephone Skills, Time Management, Vision Plan, Willing to Travel, Writing Skills
QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.
Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.
About this Role:
Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company (NYSE: PWR) is looking for an Office Coordinator who supports daily operations and works closely across departments to provide support in maintaining overall office functionality.
What You'll Do:
Duties
- Answers and transfers incoming phone calls, screening when necessary
- Welcomes and directs visitors and clients
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
- Responds to and resolves administrative inquiries and questions
- Coordinates and schedules travel, meetings, interviews, onboarding, and appointments for managers or supervisors
- Maintains office supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts
- Monitor snack and beverage availability, restocking and reordering as needed
- Ensure common areas, meeting rooms and offices are clean and orderly prior to meetings
- Maintain workspaces, during onboarding, offboarding, and office moves (setting up workspaces for onboarding, ensuring during offices moves desks are orderly, and cleaning/sanitizing workspaces during offboarding and office moves)
- Act as the designated fire warden, ensuring the office meets all safety protocols and fire codes
- Serve as the primary point of contact for facilities and maintenance requests, liaising with vendors or building management to ensure timely responses to issues
- Manage visitor badge tracking and maintain an accurate log of office visitors, verifying credentials and assisting with visitor orientations on safety
- Process badge requests (new and replacement)
- Assist in planning and execution of Company meetings and employee engagement events, including office celebrations and team-building activities
- Organize setup and take down of holiday decor in alignment with office guidelines
- Adheres to internal standards, policies, and procedures
- Performs special projects and completes other duties as assigned or requested
What You'll Bring:
Required Experience and Education
- High school diploma, or equivalent
- 3+ years’ experience in an administrative support role
Skills
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Proficient in Microsoft Office Suite
- Excellent organizational skills and attention to detail
- Basic understanding of clerical procedures and systems, such as recordkeeping and filing
- Ability to work independently
Travel Requirements
- Travel: Yes
- Percent of Time: 10%
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What You'll Get:
QISG Benefits Highlights
- Competitive Compensation
- Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
- 24/7 telehealth (Teladoc)
- Employee Assistance Program (EAP)
- Company-funded HSA and pre-tax savings options
- 401(k) Retirement Plan
- No-cost Short- and Long-term Disability
- Employer-paid basic Life & AD&D Insurance
- Paid Time off (PTO) and 10 Paid Holidays
- Paid Parental leave
- Education Reimbursement and Professional Development
- Employee discount program and optional insurance offerings:
- Identity Theft Protection
- Accident Insurance
- Voluntary Life (spouse and child)
- Critical Illness
- Hospital Indemnity
- Pet Insurance
Equal Opportunity Employer:
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.
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Quanta Infrastructure Solutions Group, LLC