Under the general guidance from the Executive Director of the James Martin Center for Nonproliferation Studies in Washington DC, the office assistant / research assistant will undertake administration and research assistant responsibilities.
This is an hourly position which could be undertaken on a part-time or full-time basis depending on what is agreed with the successful candidate. The position will have a starting hiring range of $26.32/hr. This is a temporary position with an expected end date of the end of 31 December 2026 with prospects for extension. More than one person may be hired under this position to support different projects and activities.
Core Responsibilities:
Office Assistant (approximate 60% time)
- Provide administrative and logistical support to CNS projects and activities, including conferences, meetings, and other outreach events, as required.
- Promote CNS through social media and through the drafting and posting of content to various CNS websites
- Organize in person and virtual events, including webinars and meetings.
- Supervise intern assignments.
- Organize in person and virtual events, including webinars and meetings. This will include taking care of all event logistical needs, including arranging travel, where necessary.
- Provide a welcoming experience for guests at the Middlebury in DC center and monitor visitors to maintain the center's security.
- Implement course and event logistics (invitations/registration, correspondence with participants, facilitation of participant travel, setup, catering, A/V support - including operation of videoconferencing equipment, preparation of necessary documents for payment of participant travel reimbursements and engagement fees) for CNS DC events.
- Maintain office, conference, and hospitality supplies, including copier/printer supplies.
- Set up new computer and electronic equipment, including recording office computer use and maintaining inventory logs.
- Interface with vendors and accounts payable department at Middlebury for purchasing and billing.
- Interface with local IT support vendors and IT staff at Middlebury.
- Act as local support for any issues involving computers, conference room equipment, phones, Google Drive, and internet connectivity.
- Interface with building management, security and custodial services.
Research (approximately 40% time)
- Conduct research on the nonproliferation, export control and sanctions issues under the direction of the project lead