Office Assistant - Public Safety

Office Assistant - Public Safety

Salary

$57,345.60 - $74,048.00 Annually

Location

Public Safety Center - New Brighton, MN

Job Type

Full-Time

Department

Public Safety

Opening Date

09/11/2026

Closing Date

9/27/2026 11:59 PM Central

FLSA

Non-Exempt

Bargaining Unit

LELS 636

• Description
• Benefits
• Questions

Description

Performs basic work answering calls and emails, assisting walk-in customers, performing records management, processing DWIs and search warrants, processing data requests, requested reports, and permits and assisting with tasks related to the property evidence room for the Department of Public Safety. Performs related work as apparent or assigned.

Essential Functions

Reviews, codes, processes, assigns, routes, files, and manages police reports, citations, DWIs and search warrants; assists with coding, filing, and management of all videos related to police reports including the proper handling of requests for viewing.

• Assists with the management of property and evidence room including handling, storing, purging, and release of property, disposal of drugs, and yearly audits.
• Tracks and manages false alarms; composes notification letters and creates invoices for billable alarms.
• Processes criminal history reports for officers and detectives, background checks for new hires, and assists with processing permit to purchase applications.
• Provides customer service via telephone and walk-in customers.
• Creates required weekly incident reports for public viewing of Public Safety incidents.
• Answers questions and processes data requests while complying with the rules and regulations of the Data Practices Act.
• Participates in interview panels for hiring of Public Safety personnel.
• Assists with training newly hired Public Safety personnel regarding reports, citations, and utilizing the records management system.
• Enters data into NCIC and reviews entries made for dispatch of firearms, missing persons and vehicles, and checks notifications for recovery of items; manages the updates appropriately.
• Assists with management and filing of requests for expungements and sealed records; monitors the process and expunges or seals the records per court rulings.
• Manages calendars, as needed.
• Creates invoices, as needed.

Minimum Qualifications

• High School Diploma or GED with considerable work-related experience.
• Minimum of three years secretarial work and/or customer service/receptionist experience.

Competencies Common to All Positions

• Developing and maintaining a thorough working knowledge of all department and applicable City policies and procedures in order to help facilitate compliance with such policies and procedures by all personnel.
• Demonstrating by personal example the service excellence and integrity expected from all staff.
• Developing respectful and cooperative relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible.
• Conferring regularly with and keeping the immediate supervisor informed of all important matters pertaining to those functions and job responsibilities for which accountable.
• Representing the City in a professional manner to the general public and other outside contacts / constituencies in a manner that helps maintain and enhance New Brightons reputation as a well-managed City.
• Demonstrating a commitment to diversity, equity, and inclusion.

Core Values Common to All Positions

• Innovation: We embrace innovation by staying curious, adaptable, and growth-minded while balancing new ideas with practical solutions.
• Excellence: We strive for excellence by delivering high-quality work with flexibility, support for one another, and meaningful service to our community.
• Optimism: We choose optimism in how we show up each day, bringing positive energy, encouragement, a sense of fun, and a focus on solutions.
• Connection: We build strong connections by communicating openly, working collaboratively, and creating a space of trust, support, and inclusion.

Disclaimer

The information listed above reflects minimum standards and illustrations of the various types of work that may be performed. The omission of specific job functions, requirements, or tasks does not exclude them from the job if the work is similar, related, or a logical extension of the work assigned. This job description does not constitute an employment agreement between the employer and employee.

The City of New Brighton is an Equal Opportunity Employer.

https://www.newbrightonmn.gov/182/Employment-Opportunities

The City of New Brighton offers a robust benefits package, see details below. Labor union benefits are determined through collective bargaining and may have different retirement plans.

All staff:

• Paid Sick Leave / Earned Sick & Safe Time
• Dress for your day
• New Brighton Community Center Membership
• Employee Assistance Program
• Vision discount at participating providers
• PERA Retirement for non-union staff, some employees may be exempt from PERA depending on position
• Optional 457 / 457 Roth retirement plans
• MERSC - discounts for various retail, services, and events

Full-time staff:

• Employer contribution to health insurance premium & health saving account, with cash option if waived
• Employer-paid life insurance, with supplemental policies available
• Employee Wellness Program
• Flexible benefit plans for health care reimbursement, dependent care reimbursement, and limited scope health care reimbursement
• Paid parental leave
• Flexible / remote work schedules
• Optional long-term disability, short-term disability, and AFLAC insurance

01

Do you have any prior experience in law enforcement, public safety, legal or court environment?

• Yes
• No

02

Do you have any prior experience with police records?

• Yes
• No

03

Do you have any experience with MN Government Data Practices Act?

• Yes
• No

Required Question

Employer City of New Brighton (MN)

Department Public Safety Address 785 Old Hwy 8 NW

New Brighton, Minnesota, 55112

Website https://www.newbrightonmn.gov/