Administrative Skills, Blackboard, Conferences, Contract Processing, Customer Support/Service, Editing, File Maintenance, Inventory Management, Laundry, Marketing, Microsoft Office, Office Management, Onboarding, Organizational Skills, Pest Control, Printing, Purchasing/Procurement, Reconciliation, Records Management, Resolve Customer Issues, Web Browsers
Office Assistant
Apply now Job no: 504144
Department: AVP of Student Affairs
Work type: Staff Full-time Non-Exempt
Location: Alabama
Categories: Student Affairs
Purpose of the Position:
The Office Assistant will support the day-to-day operations of the Housing and Residence Life department, providing support for central office staff colleagues, student personnel, contractors, and customers (internal and external).
Duties/Responsibilities
Administrative:
- Maintain inventory of departmental forms and marketing materials
- Oversee and manage archival of records
- Maintain student files (hard copies)
- Support office processes as needed
- Prepare morning office reports
- Oversee key inventory and distribution for office
- Process payments/contracts for summer interns, camps and conferences, and orientation
- Work with university partners (Printing, OIT, Telecom, etc.) on departmental needs
- Direct work of student employees
- Assist with monthly purchasing card reconciliation
- Assist with HR, payroll, and EPAFs as needed
- Assist with onboarding of new staff
Customer Service:
- Handle customer service and help resolve complaints and concerns
- Process work orders coming in from residents
- Follow up on work orders from a customer service aspect/help maintenance staff
- Coordinate pest control and laundry responses to issues
- Coordinate Student/parent correspondence (front line)
- Answer and distribute emails from the main housing email account
Minimum Requirements:
- High School Education or an equivalent combination of education and years of experience
- 1- 3 years of full-time verifiable office management work experience
- Must be proficient in Microsoft Office Suite and internet browsers
- Exceptional communication, customer service, grammar, editing, and organization skills
Desired Qualifications:
- Bachelor''s degree, preferably in Business, or an equivalent combination of education and years of experience preferred
- Experience with Banner, Blackboard, and occupancy management software is desired
- Experience in a university or college campus environment is preferred
Published Salary (if available):
32,000-35,000
Advertised: Jul 15 2026 Central Daylight Time
Applications close:
Back to search results Apply now Refer a friend
Whatsapp Facebook LinkedIn Email App
Send me jobs like these
We will email you new jobs that match this search.
Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription.
The email address was invalid, please check for errors.
You must agree to the privacy statement
Subscribe
Expression of Interest
Loading...
Current Opportunities
Position Location Closes Office Assistant Alabama The Office Assistant will support the day-to-day operations of the Housing and Residence Life department, providing support for central office staff colleagues, student personnel, contractors, and customers (internal and external).
Powered by PageUp
U
University of Alabama in Huntsville