Administrative Skills, Calendar Management, Communication Skills, Copy Writing, Email Management/Administration, Event Management, Film, Finance, Higher Education, Microsoft Product Family, Multitasking, Online Courses, Persuasion Skills, Presentation/Verbal Skills, Schedule Development, Scholarship, Telephone Skills, Writing Skills
Office Assistant
Film and Video Studies is seeking a temporary Office Assistant. The ideal applicant is a fast learner and a team player who has experience working in an office and possesses background in higher education. The successful candidate will assist Film and Video Studies in day-to-day operations, help with the scheduling of classes, respond to office inquiries, process finance paperwork, and provide logistical support during key department events.
Responsibilities:
- Answers telephone, take messages, and respond to inquiries;
- Manages department email inbox, including referring complex issues to appropriate contacts as necessary;
- Edits class schedules;
- Schedules meetings, reserve meeting rooms, and keep calendars up to date;
- Collects paperwork and assist with upkeep of department databases;
- Assists with scholarship and award tracking;
- Processes vendor payments and honorarium requests; and
- Provides event support for Visiting Filmmakers Series, Best of Film at Mason Showcase, Arts by George!, and other Film events.
Required Qualifications:
- Bachelor's degree, or equivalent combination of education and experience;
- Strong sense of organization, with focus on details;
- Strong written and oral communication skills;
- Capacity to collaborate with others, including working with undergraduate students;
- Ability to multi-task on projects, and be flexible and creative; and
- Proficiency in Microsoft 365 programs.
Preferred Qualifications:
- Familiarity with George Mason University or another higher education work environment;
- Knowledge of Banner, Patriot Web, Course Leaf, 25Live, Emma, and Hootsuite;
- Strong background in basic design principles, style, and communication standards;
- Editorial, persuasive, and copywriting skills;
- Some interest in film studies; and
- Event organization and execution experience.
Instructions to Applicants:
For full consideration, applicants must apply for GMU Worker at Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.
Equal Opportunity Employer
V
Virginia Department of Human Resource Management