Office Assistant - Accounts Receivable Specialist

OFFICE ASSISTANT - ACCOUNTS RECEIVABLE SPECIALIST REQUIREMENTSProficiency with Microsoft Office, especially Excel and OutlookExcellent organizational skills and strong attention to detailStrong communication and customer service abilitiesAbility to prioritize multiple tasks in a fast-paced environmentStrong problem-solving and analytical skillsProfessional demeanor and a commitment to confidentialityExperience in administrative, accounting, accounts receivable, banking, or customer service roles is preferred. YOUR DAYIn this Office Assistant - Accounts Receivable Specialist role, you will begin your day by processing customer payments and maintaining precise accounts receivable records using NetSuite ERP.

The Habegger Corporation is pleased to announce an opportunity for a dedicated and detail-oriented individual to join our Nashville, TN team as a full-time Office Assistant - Accounts Receivable Specialist.This full-time, hourly accounting position offers competitive compensation, plus great benefits. This includes:Health insuranceDentalAflac coverage401(k) plan with up to a 5% company matchPaid vacations and sick daysProfit sharingFlexible spending account (FSA)Life insuranceOUR COMPANYWe are a trusted HVAC distributor with a history of delivering top-quality products since 1952. With more than 40 locations across 8 states, we have earned the loyalty and support of our customers by helping their businesses succeed. Our mission is to lead the industry while upholding the highest ethical standards.At Habegger, we believe in hiring talented individuals, equipping them with the resources they need, and empowering them to do their best work. Our success is built on the strength of our dedicated employees, so we foster a culture of growth, offer competitive pay, and provide outstanding benefits.YOUR SCHEDULEThis Office Assistant - Accounts Receivable Specialist position will work a full-time, hourly schedule, with core hours between 7:00 am and 4:30 pm, Monday through Friday. Occasional additional hours may be required during peak business periods or for special projects.YOUR DAYIn this Office Assistant - Accounts Receivable Specialist role, you will begin your day by processing customer payments and maintaining precise accounts receivable records using NetSuite ERP. Throughout the day, you will answer incoming phone calls, address customer inquiries, and assist with the resolution of billing discrepancies. You will contact customers with outstanding balances, support collection efforts, and facilitate credit application processing and account maintenance. Your responsibilities will also include generating reports, performing data entry, and upholding the accuracy of customer files and administrative records. Collaboration with branch and corporate staff will be essential as you work to resolve account issues and support daily cash application and account reconciliation activities. You will consistently monitor customer accounts within NetSuite to ensure the integrity of our receivables and contribute to the overall efficiency of our financial operations.OFFICE ASSISTANT - ACCOUNTS RECEIVABLE SPECIALIST REQUIREMENTSProficiency with Microsoft Office, especially Excel and OutlookExcellent organizational skills and strong attention to detailStrong communication and customer service abilitiesAbility to prioritize multiple tasks in a fast-paced environmentStrong problem-solving and analytical skillsProfessional demeanor and a commitment to confidentialityExperience in administrative, accounting, accounts receivable, banking, or customer service roles is preferred. Experience with ERP/accounting systems is also preferred. NetSuite experience is a strong plus!ARE YOU READY FOR THIS EXCITING ACCOUNTING OPPORTUNITY?If you are seeking a professional environment where your skills and work ethic are valued, apply today! Our application process is mobile-friendly to ensure convenience and accessibility for all applicants.