OFFICE AIDE III

OFFICE AIDE III

Salary

$40,352.00 - $42,328.00 Annually

Location

City of West Covina, CA

Job Type

Part Time

Job Number

2026-045

Department

Public Works

Opening Date

11/04/2026

Closing Date

11/15/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

Job Summary

Under direct supervision, performs routine clerical and general office work of a repetitive nature and limited difficulty; must have the ability to follow oral and written directions; should possess good writing skills, including the correct use of grammar, spelling and punctuation and be detail oriented.

Examples of Duties

Essential Functions

• Sorts and files materials and documents alphabetically, numerically, and by other predetermined procedures and methods.
• Sorts, prepares, and routes material for mailing.
• Operates modern office equipment including calculator, fax, copier, and computer.
• May perform tasks using various computer software programs, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access).
• May perform data entry.
• May type routine documents, forms and labels using a computer.
• May assist the public over the phone and in person answering routine questions about department programs and services.
• May perform simple arithmetic calculations.
• May run errands and perform special projects for the department.
• Performs other related duties as assigned.

Typical Qualifications

Knowledge of:

General office methods and techniques; Correct English usage, grammar, spelling, punctuation and basic arithmetic.

Skills:

Keyboard (typing) at a minimum of 30 net words per minute. Proficiency with standard office equipment and personal computer software programs as required.

Ability to:

Communicate effectively both verbally and in writing; read, interpret, and make routine decisions in accordance with established policies and procedures. Ability to interface with other departments, outside agencies, and the public. Ability to follow oral and written directions and complete tasks with moderate supervision.

Education and Experience Guidelines

Qualifying for consideration in the selection process will be based on the description listed above under Knowledge, Skills, and Abilities, and a combination of the education and experience requirements described below. A typical way to obtain the skills, knowledge and abilities would be:

Education:

Graduation from high school or possession of a G.E.D. equivalent certificate from an accredited institution is required.

Experience:

Office Aide III: At least six (6) months of general office experience, including proficiency with computer programs and experience interacting with the general public.

Physical Requirements

This position also requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard. It also requires physical abilities associated with the ability to read, write and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications.

Licenses/Certificates

Possession of a valid California Class C Drivers License and a satisfactory driving record is required.

Special Requirements

Must be at least 18 years old.

Work Environment Requirements:

Must possess the ability to work in a standard office environment and travel to different sites and locations as needed.

Supplemental Information

Selection Process

• The Oral Board Interview will be weighted 100% of the overall score.
• Applicants deemed most qualified based on their application will be invited to participate in an oral interview.

Background:

Prior to appointment, candidates must also pass a background investigation, including a polygraph and a medical examination, which includes a drug screen. The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

EMPLOYEE BENEFITS - PART-TIME

PAID SICK LEAVE - After 30 days of employment, will accrue one (1) hour of sick leave for every 30 hours worked, up to a minimum of 3 days or 24 hours of paid sick leave to be provided in a 12-month period.

MEDICARE - The City of West Covina is part of the Public Employees Retirement System (PERS) agency and does not make any contributions towards social security. However, the City does contribute 1.45% of gross salary towards Medicare.

PART-TIME, SEASONAL & TEMPORARY EMPLOYEES DEFERRED COMPENSATION (Retirement Plan)

The City withholds 7.5% of gross salary per pay period on a tax-deferred basis that can be used at separation or towards retirement.

01

ACTIVE Do you possess a valid California Class "C" Drivers License with a satisfactory driving record?

• Yes
• No

02

Are you at least eighteen (18) years of age?

• Yes
• No

03

Do you possess a High School Diploma, or GED equivalent?

• Yes
• No

04

How many years of office experience performing a wide variety of clerical functions do you have?

• None
• Training only, or less than one year full-time work experience
• More than 1 year, but less than 2 years full-time work experience
• More than 2 years, but less than 4 years full-time work experience
• More than 4 years, but less than 6 years full-time work experience
• More than 6 years, but less 10 years full-time work experience
• Over 10 years full-time work experience

05

Do you have one (1) year of general office experience which included heavy public contact providing information and assistance.

• Yes
• No

06

A typing certificate is required to meet the minimum qualifications for this position. Please indicate (yes or no) if you have the ability to keyboard (type) a minimum of 30 net words per minute.

• Yes
• No

07

Please attach your typing certificate indicating you have the ability to keyboard (type) a minimum of 30 net words per minute to this application. (No Online Certificates Accepted).

• Yes, the typing certificate is attached.
• No

08

Which option best describes your proficiency level with the Microsoft Office Suite?

• No experience
• Basic: Creating and saving documents, formatting text, and using basic formulas in Excel.
• Intermediate: Creating templates in Word, using pivot tables in Excel, and designing presentations in PowerPoint.
• Advanced: Creating macros in Excel, utilizing mail merge in Word, and developing complex presentations in PowerPoint.

09

I hereby understand and declare that the statements on this supplemental questionnaire are true and complete to the best of my knowledge. As applicable, I hereby authorize the City and/or designees to contact the references listed to verify the information I have supplied. I hereby release from liability all persons and organizations furnishing such information. I understand that the City reserves the right to validate information received on the supplemental questionnaire and that I will be subject to disqualification and/or termination if any statement in this supplemental questionnaire is found to be untrue or determined to be misleading.

• Yes
• No

Required Question

Employer City of West Covina

Address 1444 W. Garvey Avenue South

West Covina, California, 91790

Website http://westcovina.org