Office Administrator - Public Notices

Public Notice CoordinatorLocation: Green Bay, WI - Green Bay Press-GazetteSchedule: Monday-Friday, 8:00 AM-5:00 PMPay: $15.00 per hourWork Arrangement: In-office - Off of N. BroadwayAbout the OpportunityLOCALiQ, a marketing solution from USA Today Co., helps businesses and communities connect with the audiences that matter most. Our teams combine local expertise, technology, and marketing solutions to make it easier for our customers to reach their goals.We're looking for a Public Notice Coordinator to join our team at the Green Bay Press-Gazette. This is a detail-focused, customer service and administrative role supporting the placement and processing of public notices, including legal and obituary notices.You'll work closely with customers, sales representatives, and internal teams to ensure notices are entered accurately, placed correctly, and processed on time. Because many of our products operate on strict deadlines, organization, accuracy, and dependable attendance are essential.What You'll Do

Enter and manage advertisements and public notices using internal systems and softwareCoordinate ad placement across print and digital productsProcess proofs of publication, including signing, notarizing, and sending affidavits to customers by email and/or mailGenerate and manage daily reports, including manifests and affidavitsReview and respond to multiple email inboxesAnswer phones, check messages, and provide professional customer serviceCommunicate with customers and sales representatives regarding ad placement and deadlinesPerform accurate data entry and maintain detailed recordsAssist with ad trafficking and other administrative processesUse Microsoft Office tools, including Outlook, to manage daily responsibilitiesWork with multiple departments on special promotions and projectsLearn and use internal systems such as AdBooker, G3, Wave2, AdPoint, and iPublishAdapt to changing priorities and assist with other essential duties as needed

What You Bring to the TableYou'll be successful in this role if you are someone who enjoys organized, detail-oriented work and takes pride in getting things right.

Strong attention to detail and accuracyExcellent spelling and grammarStrong organizational and time-management skillsAbility to work effectively in a deadline-driven environmentComfortable working with computers and learning new systemsBasic proficiency with Microsoft Office, particularly OutlookStrong written and verbal communication skillsProfessional and efficient telephone etiquetteCustomer service mindset and ability to communicate clearly with customersAbility to handle confidential information appropriatelyStrong data entry skills; ability to type at least 50 words per minuteDependable attendance and ability to consistently meet deadlinesAbility to manage multiple priorities while maintaining accuracy

Prior office, administrative, data entry, customer service, or clerical experience is a plus. We provide training on our internal systems and processes. If you are not already a notary, we can assist you in becoming one; prior notary experience is not required.Why Join Us?You'll join a supportive team where you'll receive hands-on training and learn processes and systems that will help you succeed. This is a great opportunity for someone who enjoys working in an office environment, helping customers, working with technology, and keeping things organized behind the scenes.We offer competitive benefits, including comprehensive Health, Dental and Vision coverage, matching 401(k), Paid Time Off, and more.If you're organized, dependable, detail-oriented, and enjoy making sure the details are handled correctly, we'd love to hear from you.ett.com.