Office Administrator

Job Title Office AdministratorLocation Duluth MNFor 100 years Viking Fire Protection Group has built a reputation for excellence in the design installation service and maintenance of fire protection systems. Our project experience is national our specialized capabilities are extensive and we take pride in investing in our people and our business. We are focused on delivering world-class service growing lasting customer relationships and creating opportunities for team members who are driven to excel.The office administrator is responsible for performing office functions including office reception responsibilities billing and collections on the accounts receivable side vendor invoicing on the accounts payable side and general administrative support of the office and field teams. ResponsibilitiesResponsible for office reception functions including greeting customers vendors and associates as well as assisting with incoming phone callsProvide excellence in collections by keeping DSO below 60 daysProvide general administrative support for coordinators through billing assistanceProcess vendor invoices as neededOrder office supplies and assist in upkeep of office equipmentAssist in receiving and staging packagesComplete special projects as required Offer suggestions and solutions on improving efficiency of general office procedures Other duties as assigned and as the business needs adjust.What makes someone successful in this roleConstant pursuit of excellence on behalf of our customers meeting and exceeding their expectations creating a simple worry-free and effortless experience.A relentless pursuit of knowledge about emerging technologies in the life safety industry including updated policies and regulations in your market.Regularly participating in the Learning and Development opportunities available through VFPG and API Group.Requirements3-5 years business office experienceStrong background in basic secretarial skills is mandatorySupervisory experience is a plus Ability to work independently and with proficiency in the Microsoft Office suite.Strong oral and written communications skills ability to professionally communicate with all levels of leadership customers and employees.Strong organizational skills multi-tasking skills ability to be resourceful and proactive when completing dutiesWillingness to assist with miscellaneous projects as needed.Education High school diploma or equivalent.Physical DemandsThe physical demands described here are representative of those that must be met by anemployee to successfully perform the essential functions of this job. While performing the duties of this jobThe employee is regularly required to talk or hear for up to 8 hours in any shift.The employee is frequently required to sit stand walk for up to 8 hours in any shift.The employee will use hands to finger handle or feel and reach with hands and arms and have constant use of overall vision or with the use of adaptive equipmenttechnology for up to 8 hours in any shift.The employee must occasionally lift or move office products and supplies up to 20 pounds. The employee must occasionally crawl squat climb kneel or bend throughout shift. Pay Range45000 to 60000 Annually Depending on experience and work historyEEO statementAffirmative ActionViking Fire Protection Group is an equal opportunity employer and does not discriminate on the basis of religion disability protected veteran status age sex race color national origin or any other characteristic protected by law.Viking Fire Protection Group complies with federal and state disability laws and will make reasonable accommodations for applicants and qualified employees with disabilities. If you wish to request reasonable accommodations to participate in the job application or interview process please contact us.Equal Opportunity Employer including disabled and veterans.