Office Administrator

Job Duties and Responsibilities

Front Desk & Guest Support

• Serve as the front desk representative during office hours, greeting visitors and employees.
• Assist with EGS guest arrivals and provide hospitality while guests are in the lobby.
• Take phone calls and messages for the office team and distribute appropriately.
• Assist with meeting room preparation, including setting up for group meetings and cleaning up afterward.

Office Administration & Operations

• Manage and order office supplies to ensure availability for staff needs.
• Maintain and replenish office kitchen inventory weekly, including beverages, snacks, and meals.
• Track, organize, and maintain marketing inventory in storage for events, promotions, and campaigns.
• Handle pick-up, drop-off, and coordination of packages, mail, and correspondence, including obtaining required signatures for packages and sending outgoing packages.
• Assist office staff with printing, filing, and general administrative needs.
• Maintain organization and cleanliness of shared office spaces daily.

Employee Support

• Assist with ordering and tracking of new hire PPE kits to ensure timely delivery.
• Manage American FR accounts for existing employees, ensuring proper updates and access.
• Provide backup support to other administrative staff as required with additional tasks or systems.

Coordination & Vendor Support

• Work with vendors and service providers for office maintenance and support services.
• Support leadership with administrative tasks, scheduling, and coordination as needed.
• Assist with event coordination, including materials preparation and setup.

Requirements

• Experience in office administration or customer service roles
• Strong organizational and time-management skills.
• Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks in a fast-paced environment.
• Professional and dependable with strong attention to detail.
• Ability to maintain strict confidentiality regarding sensitive employee
• High level of professionalism and integrity
• Strong interpersonal skills with ability to maintain professional

Working Conditions

• Work is performed in an office environment and requires the ability to operate standard office equipment and
• Substantial movements of the hands, wrists, and/or
• Required to have close visual acuity to perform activities such as preparing and analyzing data and figures or viewing a computer screen.
• Required to be able to operate phone in order to professionally make and receive calls, manage voicemail and messages.
• Regular handling of deliveries, mail, and supplies requiring light lifting. Ability to lift up to 20
• May require occasional extended hours for meetings, events, or deadlines.

Education and Experience

• High School Diploma or equivalent
• Associate or bachelor's degree preferred.
• 2+ years of experience in administrative, office support, or customer service roles.

Key Attributes

• Organized and Detail-Oriented - Keeps track of supplies, inventory, and office operations.
• Dependable and Proactive - Anticipates office and guest needs.
• Hospitality-Minded - Creates a welcoming environment for employees and visitors.
• Collaborative Partner - Works well with staff, vendors, and leadership.
• Problem-Solver - Finds efficient solutions for office-related challenges.
• Adaptable - Flexible in handling a wide variety of office tasks.

Additional Notes

• This job description is not intended to be all-inclusive. Other duties may be assigned as needed to meet the goals of the

Join Our Team

The Office Administrator serves as the first point of contact for guests and employees while ensuring the office remains organized, well-supplied, and professional presenting and welcoming. This position plays a critical role in supporting both day-to-day operations and employee needs across Electra Grid Solutions.

Electra Grid Solutions, LLC, is an equal opportunity employer.